Administrative Specialist III

The Education and Labor Cabinet's mission is to educate, prepare and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.

The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieve economic self-sufficiency and independence, and to contribute back to society. We also help businesses and employers recruit, retain and accommodate employees with disabilities.

We are seeking an Administrative Specialist III to provide professional support to the Executive Director's office staff, developing, implementing and maintaining various complex programs, projects or activities.

Key Responsibilities:

• Responsible for responding to inquiries and maintaining extensive data regarding complex vocational rehabilitation services and programs.

• Provide support in the tracking and monitoring of documentation and data required by federal and state entities to ensure agency compliance with state and federal laws and regulations.

• Maintain multiple databases, spreadsheets and other software applications to compile complex programmatic information for the Employment First Council, other councils within the agency, and the Federal Comprehensive System of Personnel Development state plan reports.

• Use multiple learning management systems to track training and development projects.

• Provide extensive reports for federal, state and agency training mandates.

• Assist with development and dissemination of training needs for the agency to promote continuous improvement efforts.

• Work with the agency outreach and marketing teams to develop, maintain and assist with development of materials necessary for public information regarding services provided by the Office of Vocational Rehabilitation.

• Track data associated with the agency outreach programs.

• Provide complex reports and evaluations of data to the teams as needed.

• Provide support for in-person, virtual and hybrid meetings related to the Employment First Council and training projects.

• Serve as point of contact for complex program questions.

• Work with professional certifying bodies to secure continuing education credits for agency approved certifications.

• Secure approved related purchases following all purchasing regulations.

• Utilize technology, social media and other platforms to provide support to the Employment First council, other agency councils, and promotion of agency events for outreach.

• Perform other duties as required.

This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.

The Education and Workforce Development Cabinet (EWDC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. EWDC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that EWDC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Cora McNabb at Cora.McNabb@ky.gov.