Administrative Specialist III

Position Announcement
Full Time Administrative Specialist

• County Administrator's Office
  Starting hourly rate: $19.66
  Work schedule: Monday – Friday, 8:00 am

• 4:30 pm (in person)
  Position Summary
  Under general supervision, the Administrative Project Specialist performs a variety of complex tasks to support the functions of the County Administrator’s office. Duties typically require a greater degree of problem-solving judgement, professionalism, and communication. The Administrative Project Specialist will be the first point of contact for individuals visiting or calling the County Administrator’s office. Contact with the public is a major component of this position, requiring excellent customer service skills and involves both internal and external contacts. This position must maintain strict confidentiality concerning all correspondence and job-related activities. In addition to daily administrative tasks, there are opportunities for additional project work based on individual qualifications and interests.

About the McLean County Administrator’s Office
This office is responsible for overseeing the day-to-day business of McLean County Government. Under the direction of the County Board, the county administrator and their staff maintain and enforce policies; prepare the annual budget totaling over $146 million; research and plan projects related to the budget and other areas; identify and respond to long- and short-term planning of all County departments. Human Resources and the Civil Division of the State’s Attorney’s Office are part of this team.
Office culture is team-oriented, fast paced, dedicated, and emphasizes customer service (both internal and external). All County Administrator’s office staff embody and enact its core values of agility, innovation, and reliability.
To learn more about the services McLean County Government provides the community, please visit https://mcleancountyil.gov/.
Essential Duties and Responsibilities

Professionally answer, screen and forward incoming phone calls to the County Administrator’s office
Professionally interact in person, by telephone, and written correspondence with the public, County staff, and staff of other jurisdictions; provide information on County departments and specific programs
Review, code, and process invoices for the County Administrator’s office
Inventory, purchase, and process office supplies
Open, sort and deliver mail daily
Receive and process applications for raffle licenses
Maintain records, perform data entry, and create reports ensuring accuracy and proper grammar
Coordinate Government Center meeting room schedules for County departments
Provide backup support for the County Board Recording Secretary
Assist with County-wide purchases
Assist the County Executive Coordinator and Records Management Coordinator with projects
Performs related work, as assigned

Knowledge, Skills, and Abilities

Ability to use discretion and maintain confidentiality
Strong interpersonal skills and ability to handle issues with respect, integrity and sensitivity
Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone
Ability to provide high-level customer service to visitors and staff
Skilled in active listening
Ability to manage one’s own time efficiently
Ability to effectively resolve conflict and diffuse difficult situations
Ability to establish and maintain effective working relationships with co-workers, various external contacts, and the public

Required Qualifications

High school graduation, or possession of a GED Certificate
2-3 years of experience in an administrative support function, related to “front office” administration
Proficiency in Microsoft applications, including Outlook, Word, Excel, and PowerPoint
Demonstrated excellence in written/verbal communication and professional presence
Must be self-directed and possess problem-solving skills
Must be organized and able to multi-task in a fast-paced work environment

Preferred Qualifications

Bachelor’s degree
Proficiency in Microsoft Teams
Proficiency in Adobe software products, such as Illustrator, InDesign, and/or Acrobat Pro

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires sitting (5-8 hours daily), standing/walking (1-3 hours daily) and may experience occasional standing, walking, stooping, kneeling, reaching, lifting, and repetitive motion – use of the wrists, hands, and fingers.
Defined as sedentary work – exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, and pull of objects. Sedentary work involves sitting most of the time. Close visual acuity required to perform activities such as preparing and analyzing data and figures, viewing a computer terminal.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate.
This job description is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Benefits Package
McLean County offers a comprehensive benefits package including:

Medical, Dental and Vision Insurance
Medical Member Rewards Program
Health Savings Account (HSA)
Flex Spending Account (FSA)
Dependent Spending Account (DSA)
Supplemental Insurance: Life, Critical Illness and Accident
County provided Life Insurance
Illinois Municipal Retirement Fund (IMRF Pension)
Paid time off: vacation days, personal days, sick days, holidays
Identity Protection
Charitable Giving
Employee Assistance Program

How to Apply
Click “Apply Now” at the top of this post.

• If applying through a third party job board, please fill out an application via McLean County Government’s Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx
  Confidentiality of your application is maintained upon request.
  For more information about this position please contact Human Resources at 309-888-5110 or countyadminhr@mcleancountyil.gov.

McLean County Government is proud to be an Equal Opportunity Employer." name="og:description"