Administrative Specialist II (Document Examiner)

~RECRUITMENT RANGE: $38,516 - $44,144/NC09~

The North Carolina Department of the Secretary of State is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. We also safeguard individuals and businesses against fraud.

DESCRIPTION OF WORK: The Administrative Specialist (Document Examiner) supports the Business Registration Division within the Secretary of State's Office. The primary job functions include reviewing legal documents that have been submitted by corporations, limited partnerships, limited liability companies, and limited liability partnerships to make certain they are in compliance with the North Carolina General Statutes; making determinations whether these submissions should be accepted for filing; providing technical assistance and statutory guidance to the legal community, the banking community, and the general public by telephone, in writing, by email, and in person; performing data entry, access, and retrieval of corporate records by personal computer. The employee in this position must have an eye for detail and accuracy in their work.

• Applicant must be proficient in MS Word and MS Excel (or similar software and systems).

• The ability to prioritize multiple tasks and perform under deadlines is a plus.

• Applicant must be able work independently and without direct supervision.

• Thorough knowledge of services, policies and procedures related to a program or area of specialization.

• Ability to explain and interpret information to clients/customers and staff.

• Ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.

• Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.

• Ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.

• Experience providing technical assistance to internal and external stakeholders.

• Experience reviewing legal documents.

All applicants who are interviewed are required to complete a skills test.

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

To apply for this position, please click the "Apply" link on the Government Jobs website or visit Job Opportunities with the Secretary of State to complete an online application.

Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts, proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy.

Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application.

Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22.

The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position.

State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position.

The State of North Carolina offers health insurance, twelve paid holidays, one personal observance leave day, generous vacation and sick leave accrual, dental and vision coverage, and additional insurance options, along with retirement benefits. Detailed information about our benefits can be found at NC OSHR: Benefits.

If you are having technical issues submitting your application, please call the NC Office of State Human Resources at 984-236-0800.

For further information, please contact:

APRIL TIBBS, ASSISTANT HR DIRECTOR

North Carolina Secretary of State

Human Resources | Old Revenue Building

 2 S. Salisbury Street | Raleigh, NC 27601

Phone: (919) 814-5331 | Fax: (919) 814-5395

Email: atibbs@sosnc.gov