Administrative Specialist II

State Of North Carolina Raleigh , NC 27611

Posted Yesterday

Description of Work

The NC Department of Military & Veterans Affairs (DMVA) is tasked with 23 specific functions that involve working with federal, state, local, regional and industry partners to support activities at North Carolina military installations and improve economic outcomes and the quality of life for our military and veteran communities. The Department has two distinct divisions of Veterans Affairs and Military Affairs.

In accordance with Chapter 143, General Statues of North Carolina, the Veterans Affairs Division will assist Veterans, their families and their dependents in obtaining or maintaining privileges, rights and benefits to which they are entitled under Federal State or Local laws. The Military Affairs Division will liaison between the federal, state, local, regional and industry partners and the various military communities in NC.

DMVA is seeking applicants for an Administrative Assistant to provide executive level support to the Assistant Secretary of the Military Affairs Division and staff. This position will interface with constituents, federal agencies and offices, General Assembly members, Governor's office, Cabinet and Counsel of State Agencies, outside organizations, and DMVA staff.

Position will set and monitor the Assistant Secretary's schedule and ensure all meetings are efficiently coordinated. It will be responsible for drafting, finalizing, and distributing general communications at the Assistant Secretary's discretion. Will create, copy, collate, and distribute materials and visual media for meetings and secure teleconferencing and audio-visual capabilities.

Position will also attend meetings and record and transcribe minutes. The Administrative Assistant will prepare Budget Authorizations, Travel Reimbursements, Cash Code Disbursement Sheets, ensuring compliance with state policies. Additional duties include, but are not limited to, conducting research, reporting, maintaining filing systems, assisting with BEACON functions, and other projects assigned by the Assistant Secretary.

Knowledge, Skills and Abilities / Competencies

  • Experience supporting senior level or executive staff.

  • Demonstrated ability to manage a calendar - coordinate, schedule and organize meetings for high level staff.

  • Proven ability to communicate effectively and professionally with employees, managers, Veterans and the general public.

  • Demonstrated ability to analyze and interpret State and Federal policies and guidelines.

  • Demonstrated ability to problem solve, multi-task and prioritize work.

  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams.

Minimum Education and Experience Requirements

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

The NC Department of Military and Veterans Affairs (DMVA) uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act (SHRA) with highly qualified individuals.

Applicants are encouraged to submit an online State Application which may be obtained from the following address: or the Human Resources Division of DMVAby 5:00 pm on the closing date or the application will be deemed untimely and will not be processed.

The NC Department of Military and Veterans Affairs (DMVA) is an Equal Employment Opportunity Employer.

  • Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax reference the contact information below. All applicants should indicate the position number and job title in the section "Jobs Applied For".

  • Applicants seeking Veteran's Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with your application.

Please refrain from submitting multiple applications.However, if multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. If you are having technical issues submitting your application, please call the NEOGOV Help Line at 855-524-5627.

All required competencies, work history and credentials must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form. "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

A competency is defined as a set of behaviors or duties that reflect knowledge skills, and abilities. When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills, abilities, internal equity and budgetary considerations pertinent to the advertised positions.

Degrees must be received from appropriately accredited institutions. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.

It is the policy of the State of North Carolina and the NC Department of Military and Veterans Affairs (DMVA) that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

For further information please contact:

Human Resources Business Partner

NC Department of Military and Veterans Affairs (DMVA)

Division of Human Resources

1331 Mail Service Center

Raleigh, NC 27699-1331

Phone: 984-236-0899

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Administrative Specialist II

State Of North Carolina