Administrative Specialist II

State Of North Carolina Raleigh , NC 27611

Posted Yesterday

Description of Work

The NC Department of Military & Veterans Affairs (DMVA) is tasked with 23 specific functions that involve working with federal, state, local, regional and industry partners to support activities at North Carolina military installations and improve economic outcomes and the quality of life for our military and veteran communities. The Department has two distinct divisions of Veterans Affairs and Military Affairs.

In accordance with Chapter 143, General Statues of North Carolina, the Veterans Affairs Division will assist Veterans, their families and their dependents in obtaining or maintaining privileges, rights and benefits to which they are entitled under Federal State or Local laws. The Military Affairs Division will liaison between the federal, state, local, regional and industry partners and the various military communities in NC.

DMVA is seeking applicants for an Administrative Assistant to provide executive level support to the Assistant Secretary of the Military Affairs Division and staff. This position will interface with constituents, federal agencies and offices, General Assembly members, Governor's office, Cabinet and Counsel of State Agencies, outside organizations, and DMVA staff.

Position will set and monitor the Assistant Secretary's schedule and ensure all meetings are efficiently coordinated. It will be responsible for drafting, finalizing, and distributing general communications at the Assistant Secretary's discretion. Will create, copy, collate, and distribute materials and visual media for meetings and secure teleconferencing and audio-visual capabilities.

Position will also attend meetings and record and transcribe minutes. The Administrative Assistant will prepare Budget Authorizations, Travel Reimbursements, Cash Code Disbursement Sheets, ensuring compliance with state policies. Additional duties include, but are not limited to, conducting research, reporting, maintaining filing systems, assisting with BEACON functions, and other projects assigned by the Assistant Secretary.

Knowledge, Skills and Abilities / Competencies

  • Experience supporting senior level or executive staff.

  • Demonstrated ability to manage a calendar - coordinate, schedule and organize meetings for high level staff.

  • Proven ability to communicate effectively and professionally with employees, managers, Veterans and the general public.

  • Demonstrated ability to analyze and interpret State and Federal policies and guidelines.

  • Demonstrated ability to problem solve, multi-task and prioritize work.

  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams.

Minimum Education and Experience Requirements

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

The NC Department of Military and Veterans Affairs (DMVA) uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act (SHRA) with highly qualified individuals.

Applicants are encouraged to submit an online State Application which may be obtained from the following address: http://oshr.nc.gov/work-for-nc or the Human Resources Division of DMVAby 5:00 pm on the closing date or the application will be deemed untimely and will not be processed.

The NC Department of Military and Veterans Affairs (DMVA) is an Equal Employment Opportunity Employer.

  • Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax reference the contact information below. All applicants should indicate the position number and job title in the section "Jobs Applied For".

  • Applicants seeking Veteran's Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with your application.

Please refrain from submitting multiple applications.However, if multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. If you are having technical issues submitting your application, please call the NEOGOV Help Line at 855-524-5627.

All required competencies, work history and credentials must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form. "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

A competency is defined as a set of behaviors or duties that reflect knowledge skills, and abilities. When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills, abilities, internal equity and budgetary considerations pertinent to the advertised positions.

Degrees must be received from appropriately accredited institutions. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency.

It is the policy of the State of North Carolina and the NC Department of Military and Veterans Affairs (DMVA) that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

For further information please contact:

Human Resources Business Partner

NC Department of Military and Veterans Affairs (DMVA)

Division of Human Resources

1331 Mail Service Center

Raleigh, NC 27699-1331

Phone: 984-236-0899



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Specialist I Sheriff Standards

State Of North Carolina

Posted Yesterday

VIEW JOBS 2/26/2021 12:00:00 AM 2021-05-27T00:00 Description of Work This Division administers all programs to the North Carolina Sheriffs' Education and Training Standards Commission, the regulation of all North Carolina sheriffs in ensuring their deputy sheriffs, detention officers, and telecommunicators meet and maintain the minimum standards for employment, training, and certification. The Division oversees the commission-mandated Detention Officer and Telecommunicator Certification Courses. This includes the regulation of Community Colleges, the North Carolina Justice Academy, and local agencies in their delivery of those commission-mandated course-offerings. Instructors teaching in these courses are also subject to regulation and certification by the Division. The Division also administers a Professional Certificate and Service Award program The Division staffs the Commission at its quarterly meetings, any committee meetings, and represents the Commission's interests in other venues. The Division provides technical assistance to many agencies in the criminal justice system to aid them in the discharge of program participation and responsibilities. The Division is also empowered to compile data, develop reports, identify needs and perform research relevant to improvement of these agencies. The Division is currently maintaining approximately 28,000 active justice officer certification files, over 1,200 instructor certification files, and various other files related to the programs it administers. * This position is responsible for evaluating applications for certification (deputy, detention officers and telecommunicators) where the applicant has prior certification history. This also requires evaluations of in-service and basic training compliance. * evaluate responses to pending notices and cease and desist orders; * monitor pending files for second and final notices, and cease and desist orders; * provide technical assistance to the field and certification assistants * This position will independently perform a variety of administrative tasks, applying varied guidelines and program knowledge which requires interpretation to resolve problems. Review and interpret specialized forms and documents in accordance with applicable rules and regulations. Procedural and operational guidelines are normally available, where the position must ensure compliance within established time frames. Position independently chooses the appropriate course of action to produce a variety of records and reports where subject matter and complexity may vary. The North Carolina Department of Justice protects the people of North Carolina through its work to prevent crime and support law enforcement, to safeguard consumers, and to defend the State, its people, and their constitutional rights. The North Carolina Department of Justice provides excellent representation and support to law enforcement, consumers, the State, and its people through teamwork, innovation, and a commitment to public service. * We provide legal representation and advice to state agencies, government departments, and commissions. If the public interest is at stake, Attorney General Stein can take legal action to protect the State and its people. * We assist local law enforcement agencies and district attorneys throughout North Carolina in fighting crime and prosecuting cases. The State Crime Lab analyzes evidence related to criminal investigations to help convict the guilty and exonerate the innocent. * We oversee training and standards for law enforcement through the Criminal Justice Education and Training Standards Commission, the Sheriffs' Education and Training Standards Commission, and the North Carolina Justice Academy. * We protect the people of North Carolina through our Consumer Protection Division's work to address frauds and scams and the Public Protection Section's work to protect the rights and safety of the public. We accomplish these goals through our DOJ Organizational Values of Public Service, Integrity, Excellence, Teamwork, Diversity, and Innovation. Public Service We at the North Carolina Department of Justice are committed to serving all of the people of North Carolina. Integrity We consider the public good without regard to convenience or self-interest; we are trustworthy and dependable in carrying out our duties, and we uphold the high ethical standards of our professions. Excellence We strive to do each and every task to the very best of our ability. Teamwork We believe that we will best serve the people of North Carolina by working collaboratively and sharing ideas and solutions across the Department, with our clients, and with the public. Diversity We believe that we best serve a diverse public and produce our best work with a workforce comprised of people with different backgrounds. Innovation We value looking at old problems with fresh eyes, and we don't do anything because it's the way it's always been done. This position is subject to the Fair Labor Standards Act. Knowledge, Skills and Abilities / Competencies * Significant knowledge of program procedures, methods and practices. * Significant knowledge and ability to use correct grammar, vocabulary, spelling and program terminology to compose, proofread and edit correspondence, reports and other materials. * Ability to record, compile, summarize and perform basic analysis of narrative and numerical materials. * Ability to learn and independently apply laws, program rules and regulations. * Ability to learn programs and services and apply this knowledge in problem-solving and responding to most questions and inquiries. * Ability to use judgement in establishing program procedures and organizing and coordinating workflow. * Ability to apply correct sentences and grammatical structure to independently compose and format materials within established guidelines. * Ability to work independently work with people with courtesy and tact in performing public contact and communication duties that may be sensitive in nature. * Ability to gather and release pertinent information Minimum Education and Experience Requirements High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Management preferences:Management seeks individual who is highly organized with an eye for detail, as well as experience using and interpreting Administrative Code. Supplemental and Contact Information Computer literacy is an important component of all DOJ jobs, we encourage you to apply electronically. All applicants must complete and submit a State application for employment using the NEOGOV Online Job Application System (http://www.oshr.nc.gov/jobs/) for the State of North Carolina. To receive credit for your work history and credentials, you must list the information on the online application form. Any information not included on the application form cannot be considered for qualifying credit. Embedded or attached resumes are not accepted as a substitution for a completed application. Credit for foreign degrees will only be given if verification of degree certification is attached. Transcripts for foreign degrees have to be evaluated by an organization like World Education Services to determine US equivalency. Any licenses or certificates must be included in the appropriate section of the application form. Applicants seeking Veteran's Preference must attach a copy of their DD-214 or discharge orders. The NC Department of Justice is an Equal Opportunity Employer. The NC Department of Justice uses Merit-Based Recruitment to select from among the most qualified applicants to fill positions subject to the State Human Resources Act. Once the position has been filled, all on-line applicants will be notified via the e-mail provided at the time of application. CONTACT INFORMATION: NC Department of Justice Human Resources Office Lisa Sasser, Recruitment Specialist 114 W. Edenton Street Raleigh, NC 27603 919-716-6490 State Of North Carolina Raleigh NC

Administrative Specialist II

State Of North Carolina