Administrative Specialist II

JOB INFORMATION

The Frederick County Division of Parks & Recreation is committed to the highest level of care of our natural and historic resources while making the park facilities and recreational programs available to all. We believe that the benefits of parks & recreation are far reaching and vital to each and every individual, family, and community in Frederick County.

The Recreation Department seeks to enhance the quality of life of county residents by providing innovative activities and programs that meet the recreational needs of Frederick County communities. We encourage participation in a variety of recreational opportunities that foster enjoyment and lifelong learning.http://www.recreater.com/

POSITION DETAILS:

Non-exempt; full-time; 40 hours per week; Monday

• Friday; 7:30 a.m.

• 4:30 p.m.; full-benefits

This position provides administrative, secretarial, and data management support for the Division of Parks and Recreation. Supervision is received from the Administrative Support Supervisor.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment

• 15 days of Sick leave with unlimited annual carryover

• 11 paid scheduled holidays, plus 2 additional floating holidays

• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

• 100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit

• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program

• Generous Tuition Reimbursement Program

• County and Employee funded Defined Benefit Pension Plan

• Vesting after 5 years of service (effective 7/1/2024)

• Additional service credit for eligible previous public service, military service, etc.

Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

For more information, visit ourbenefitspage on the Frederick County Governmentjob opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Act as a member of the primary reception team for the Division of Parks and Recreation; provide customer assistance, information and/or referral for telephone calls, visitors, and e-communication.

• Compile and prepare data, reports, and research as requested

• Compose and/or prepare professional correspondence, staff reports, and other written work for personal signature or other department staff's approval and signature

• Prepare, verify, process and follow-up on requisitions, purchase orders, check requests, expense reports, invoices and other fiscal actions in the INFOR financial system, track budget account activity

• Serve as recording secretary at meetings; take meeting minutes; transcribe for distribution to meeting attendees

• Serve asreservationist and take reservations and permits for use of park facilities

• Serve as program registrar to schedule and coordinate registrations for recreation camps, classes, tours, and/or trips.

• Collect reservation/permit fees; balance daily receipts; prepare bank deposits and deliver them to the bank

• Perform various clerical duties necessary to operation (photocopy, file, prepare mailing labels, sort mail, etc.)

• Drive County vehicles to attend trainings, meeting, and other Division events

• Prepare presentations and documents for meetings, as needed

• Monitor and maintain office supplies inventory.

• As needed, attend evening meetings of the Parks and Recreation Commission, take down the meeting minutes and transcribe them for retention and distribution

• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• High school graduation or the equivalency

• Minimum 3 years of administrative support work experience to include secretarial responsibilities

• Intermediate Skills using Microsoft Office Suite (Word, Excel, Outlook, TEAMS)

• Possession of a valid automobile operator's license

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to maintain County Authorized Driver privileges

• Ability to effectively take meeting minutes and produce an accurate transcription from handwritten or taped notes

• Strong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functions; ability to accurately compile and prepare statistical data and reports; and ability to effectively maintain computerized and manual records and files

• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision

• Ability to develop and maintain effective working relationships with co-workers, organizations, and the public, with the ability to maintain a pleasant, professional demeanor in a wide variety of communications

• Strong and effective spoken and written (English) communication skills

PREFERENCE MAY BE GIVEN FOR:

• Work experience performing cash handling duties

• Working directly with public

• Bilingual in Spanish

• Experience working in federal, state, or local government agencies

• Experience using registration software, financial or database programs

• Advanced Skills using Microsoft Office Suite (Word, Excel, Outlook, TEAMS)

PHYSICAL REQUIREMENT/WORKING CONDITIONS:

• While working in this position the employee is required to constantly sit, walk and perform repetitive motions; occasionally stoop, kneel, lift up to 20 pounds, push up to 40 pounds, reach, and drive.

• While working in this position the employee is required to constantly work indoors.

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Ability to provide own transportation when needed

• Available for varied evening and weekend work hours to accommodate meetings, special events, etc. (including a minimum of 3 Parks and Recreation special events per year)

KIND OF EXAMINATION (may include):

• An evaluation of experience and training

• A pre-employment skills testing

• One or more interviews

• A pre-employment background investigation through a public records search