Administrative Specialist I (Temporary)

The Seattle Fire Department is seeking a temporary, full-time Administrative Specialist I to join our team supporting several of the Department's administrative divisions. This position reports to the Department's Personnel Manager and will provide Seattle Fire Department front desk support as well as perform clerical tasks for the Human Resources division.

To support the Seattle Fire Department Headquarters' front desk, this position will work in office Monday through Friday, 8:00 AM - 4:30 PM. This position is benefitted and expected to last through June of 2025.

• Reception - answer the Seattle Fire Department business phone line and greet visitors to the Seattle Fire Department Headquarters building.

• Community events - assist in scheduling Fire Department resources for preschool, school, and community events in the City of Seattle.

• Filing - electronic and paper filing.

• Data entry - pull reports and input data into HRIS databases.

• Mail sorting - assist in distributing electronic, U.S., City, and department mail that is delivered to the Seattle Fire Department Headquarters.

• Ordering supplies - order supplies as directed, ensuring proper paperwork is forwarded and maintained.

• Perform other special projects and duties as assigned by the Personnel Manager.

Requires one year of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform work of the class).

A successful candidate will also possess the following experience and skills:

• Reception or multi-line phone experience.

• Commitment to providing equitable service in a diverse environment.

• Strong written and oral communication skills with the ability to deal tactfully and clearly with both staff and customers.

• Ability to multitask and perform assigned work with frequent interruptions.

• Proficiency in Microsoft Word, Excel, and Outlook.

• Familiarity with Microsoft SharePoint, Access, and Adobe desired.

• Strong attention to detail and accuracy.

• Alpha-numeric filing experience.

• Must be able to retrieve files from floor level and from above shoulder height; must be able to lift boxes of paper, files, and other supplies weighing up to 30 lbs.

• Experience handling confidential documents and information.

The full salary range for this position is $31.07 - $34.63 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/temporary-benefits-eligible-employees

The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws.