Administrative Specialist I

If you desire a rewarding career that has a great work/life balance with benefits, please apply today!

If you are looking for a rewarding career, please consider the Administrative Specialist I position on the Business Operations team within the Support Services section.   This position functions as a member of the administrative group that jointly shares the administrative functions for all Support Services employees. Because the culture and work are fast paced, those with top technical skills and a strong work ethic will find greatest success and opportunity.

Position duties may include, but are not limited to, performing Accounts Payable actions (processing employee expense reimbursements, reconciling credit card transactions, and preparing invoices for payment), entering requisitions and tracking/receiving purchase orders in our procurement system, processing and verifying E-billing payments, database entry, processing equipment surplus, ordering supplies, and internal mail distribution. For each of these duties, the employee will properly transcribe and/or reference all payments to corresponding projects and/or budget codes.

To properly execute this work, the selected applicant must learn and understand policy and procedures for all duties and continuously seek to improve work processes.  The applicant will also communicate frequently with internal and external stakeholders and should have excellent verbal and written communication skills.  Finally, the applicant must have experience using Microsoft Office, and other business and/or accounting systems.

This is a full-time position (40 hours per week) with State Benefits.

This is a Repost. Previous applicants are still under consideration and do not need to re-apply.

Note to Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.  If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.  Based upon these factors, a pay increase MAY result.

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application.

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Demonstrated experience in at least two of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, researching and/or auditing complex data to resolve customer inquiries, and processing travel reimbursements.

• Demonstrated customer service and dispute resolution experience.

• Demonstrated experience with Microsoft Office, specifically Outlook (calendar, email, tasks), Excel (spreadsheet creation and formatting, formulas) and Word (formatting correspondence, spell check).

Management Preferences:

• Candidates with greater than 3 critical areas of experience.

• Demonstrated experience performing/collaborating as a team member in support of an organization of 50 or more employees.

• Demonstrated experience using DocuSign and SharePoint.

Some state job postings say you can qualify by an "equivalent combination of education and experience."  If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

See https://oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons, Correction Enterprises, the Division of Community Supervision, and the Division of Rehabilitation & Reentry.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information.  Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses.

 Resumes will not be accepted in lieu of completing this application.  Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit.   Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing.  If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.

• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements:  Correctional & Probation/Parole Officer Certification.

• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."  Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader).

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status."  If you are selected for an interview, you will be contacted by management.  If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Felicia Epps at 919-436-3046 or felicia.epps@dac.nc.gov.