Administrative Specialist

Job Summary:

The Administrative Specialist is responsible for providing administrative support for the day-to-day operations of five (5) functional areas under Supply Chain: Central Supply; Warehouse and Receiving; Mailroom and Purchasing. Responsibilities include supporting the Director with calendar management, scheduling/ organizing meetings, creating meeting agendas and documents, taking meeting minutes, and follow-up email distribution. Manages the work schedule for the department, assists with Vendormate system, and validates/analyses vendor prices.

Licensure and Certification:

• N/A

Education:

• Bachelor's degree in business administration, supply chain, or finance preferred

Experience:

• Minimum of two (2) years' experience in Supply Chain or Purchasing in a health care setting highly preferred

Knowledge and Skills:

• Self-motivated. Ability to delegate tasks and work independently

• Demonstrates initiative and independent judgement in non-routine matters

• Must be an accurate typist, proficient in basic math, spelling and grammar

• Excellent verbal, written, and communication skills

• Demonstrate time management skills. Ability to prioritize workload and meet deadlines

• Knowledge of medical supplies

• Work cooperatively as a team member

• Must be able to quickly learn and become proficient with new software tools.

• Demonstrates advanced level of proficiency with Excel , Word, PowerPoint and graphics

Physical Demands - Clerical/Administrative Non-Patient Care:

• Frequent sitting and standing/walking with frequent position change.

• Continuous use of bilateral upper extremities in fine motor activities requiring fingering, grasping, and forward reaching between waist and chest level.

• Occasional/intermittent reaching at or above shoulder level.

• Occasional/intermittent bending, squatting, kneeling, pushing/pulling, twisting, and climbing.

• Occasional/intermittent lifting and carrying objects/equipment weighing up to 25 pounds.

• Continuous use of near vision, hearing and verbal communication skills in handling telephone calls, interacting with customers and co-workers and performing job duties.

Key for Physical Demands

Continuous

66 to 100% of the time

Frequent

33 to 65% of the time

Occasional

0 to 32% of the time