Administrative Specialist, Finance

Open Society New York , NY 10007

Posted 2 months ago

Administrative Specialist, Finance. New York. Posting Date: 07/09/2020. Deadline: 07/15/2020

Do you want to help make the world a better place with your administrative skills? We are seeking an Administrative Specialist based in New York to provide advanced administrative support for travel and meeting support services, regional office set-up, and general office support.

The Open Society Foundations is a global network of foundations and offices committed to local knowledge and national expertise that works to build vibrant and tolerant democracies whose governments are accountable and open to the participation of all people.

The Global Finance and Grants Management (GFGM) team is one of Open Society Foundation's key global administrative departments that supports OSF's mission and decision making with integrity and compliance. The travel and meetings group under GFGM supports staff with travel policy and planning tools as well as resources to ease the meeting planning process. The group also oversees project management for opening new offices globally.

As an Administrative Specialist at Open Society you will:

  • Work closely with four New York- based staff on various administrative tasks and projects related meeting resources, regional office set-up, and travel services.

  • Research, prepare, and publish process documents for internal communications

  • Coordinate meeting registration forms and oversee meetings calendar

  • Serve as first point of contact for questions regarding travel procedures and meetings resources

  • Process and oversee progress and payment for consultant and vendor contracts

  • Coordinate logistics for two major offsite meetings with responsibility for specific activities

What we are looking for:

  • 3-5 years of complex administrative/operational experience, ideally in a global organization

  • Excellent organizational, analytical, interpersonal, and proactive problem solving skills

  • Demonstrated experience and desire to make operations run smoothly and efficiently

  • Excellent writing skills

  • Ability to build and maintain relationships with a wide range of people from diverse backgrounds

  • Commitment to the Open Society Foundation's values of diversity and inclusion

Desirable (but not required):

  • Knowledge of the Open Society Foundations network

  • First-hand experience in travel or meetings industry

  • Fluency in a second language

What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.

  • Top-notch benefits and perks designed for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more.

  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.

If this sounds like the position you have been looking for, please submit your cover letter and a resume; We look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.

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Administrative Specialist, Finance

Open Society