Administrative Specialist

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

• Support the day-to-day operations of the program

• Act as a liaison, working closely with leadership in building and providing support to the team

• Provide clerical and administrative duties for the office including client billing, office purchases, inventory, participant vouchers, program invoices, meeting minutes, scheduling, and human resources support

• Assist in the development and marketing of program materials, events, and recruitment strategies

• Answer, screen, and forward incoming calls and online requests for appointments and information

• Provide basic and accurate program information in-person and via phone/emails

• Receive, sort, and distribute mail and deliveries

• Maintain office safety by following procedures and controlling access to confidential information

• Respond to issues and complaints in a friendly and timely manner

• Provide human resources support, designee contact between Project Director and Regional HR Manager

• Perform other duties as assigned

Qualifications

• Associates degree or proven work experience as an administrative assistant or similar role

• Excellent written and oral communication skills

• Proficiency in Microsoft Office and Google Business Suite preferred

• Professional and welcoming attitude and demeanor

• Ability to be resourceful and proactive when issues arise

• Outstanding organizational and time-management skills

• Strong communicator who works well independently and with a team

Additional Information

• Must have or be able to obtain AZ Fingerprint Clearance Card

• Have a valid Arizona Driver's License and Insurance

• Ability to travel within the local area or state when needed

• Spanish speaking a plus

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.