Administrative Specialist

Department Of Homeland Security Birmingham , AL 35202

Posted 2 months ago

  • Duties

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Duties

Summary

Joining the Secret Service, Office of Investigations, Orlando, Dallas, San Antonio or Birmingham Field Offices will allow you to use your expertise to provide administrative, clerical and office automation support using a variety of processes, methods, and techniques for protective and investigative activities. For more information on the Secret Service click here.

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Responsibilities

The selectee will serve as an Administrative Specialist in the Office of Investigations, Orlando, Dallas, San Antonio or Birmingham Field Offices. Typical work assignments include:

  • Reviewing and analyzing administrative policies, clarifying confusing guidelines, making recommendations to supervisors for changes to administrative policies and procedures for operational clarity; and managing a variety of administrative operations/functions including, but no limited to financial/budget administration, travel, training; audit and inspections, evidences and inventory controls; property management; record management, human resources management, and other functions, as assigned.

  • Advising internal and external stakeholders on all procedural and administrative functions; providing guidance on appropriate response to actions and preparing response, if appropriate, based on own knowledge of subject matter; reviewing incoming communication and disseminating to the supervisor and other staff members as appropriate; and preparing replies to general inquiries and routine actions.

  • Utilizing best practices in performing a variety of financial and administrative reporting systems to process financial/budget transactions, travel, purchasing, credit card transactions and personnel actions.

  • Utilizing a variety of office automated programs, applications, tools and systems to generate reports, graphics, charts, graphs and PowerPoint presentations, metrics and data analytics; and developing reports, memorandums, and procedures that clearly articulate applicable information to provide assistance in completing tasks.

Apply for this exciting opportunity to impact the efficiency and effectiveness of the agency's investigative and protective operations. This Administrative Specialist position starts at a base salary of $55,756 (GS-11, Step 1) with potential to $72,478 (GS-11, Step 10). For definitions of terms found in this announcement, please click here.

This announcement is being advertised for multiple locations; therefore, the locality adjustment will be added to the basic salary based on selected location.

Travel Required

Not required

Supervisory status

No

Promotion Potential

11 - Full Performance Level (FPL)

  • Job family (Series)

0301 Miscellaneous Administration And Program

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  • Specialists, Training

  • Training Specialists

  • Requirements

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Requirements

Conditions of Employment

  • U.S. citizenship is required.

Conditions of Employment If selected for this position, you will be required to:

  • Obtain and maintain a top secret Tier 5 clearance. For more information visit OPM Mythbuster Page

  • Submit to random drug testing while you occupy the position.

  • The work is primarily sedentary; however some physical effort may be required.

Qualifications

Basic Requirements

Specialized Experience:

You qualify for the GS-11 level (starting base salary $55,756) if you possess one year of specialized experience at the GS-9 level performing duties such as: providing administrative support to an organization/office; advising management and staff on administrative policies and procedures; managing/coordinating administrative functions (i.e. inventory/property management, procurement, financial/budget, training); and training administrative support staff. OR

Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR

A combination of graduate level education and experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application

Education: all academic degrees and course work must be from accredited or pre-accredited institutions.

Time-in-Grade: Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service.

Qualifications Must Be Met: The qualification requirements listed above must be met by the closing date of this announcement.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

See Qualifications Section

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Administrative Specialist

Department Of Homeland Security