Administrative Specialist

Posting Details

Posting Summary

Classification Title Administrative Specialist II Classification Code AA50 Pay Band 3 Internal Title Administrative Specialist Department Wall College of Business Position Type PCLS - Slotted Classified Full or Part Time Full-Time Basis 12 mo. Hours per week 37.5 hours per week Normal Work Schedule Does this position require driving?

No Does this position require a credit check? No Job Details

ADMINISTRATIVE SPECIALIST

Coastal Carolina University seeks applications for the position of Administrative Specialist in the Wall College of Business.

Duties include, but are not limited to:

• Providing support for instructional activities of faculty by copying exams/handouts; reserving instructional equipment and rooms; maintaining faculty schedules, contact info, and syllabi;

• Managing departmental operations by assisting the Department Chair; controlling access to facilities; generating mass mailings, maintaining accurate files for advising and registration using Ellucian Colleague; managing control of supplies; record keeping of travel budget and associated paperwork for travel;

• Learning University policies and procedures and ensuring departmental requests and forms are submitted completely and correctly;

• Enabling departmental activities by scheduling and preparing for faculty committee, departmental and board meetings and taking accurate meeting minutes as needed;

• Providing support for faculty research and instructional needs by managing graduate assistant schedules;

• Coordinating college and departmental level student activities;

• Supporting faculty advisors for undergraduate advising; and

• Assisting with college level events and activities.

Requirements: A high school diploma or equivalent (GED) and two (2) years of secretarial/clerical experience is required. Equivalent education, training, and experience will be considered.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master's degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

How to apply: Interested applicants may apply on-line at https://jobs.coastal.edu/postings/22845.

Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled. Coastal Carolina University is an EO/AA employer.

Administrative Specialist (AA50/61122949/FTE-S01003P), full-time position with benefits. SC State Pay Band: 03.

Salary range: $26,385.00 (minimum) - $37,605.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 am to 5:00 pm, and Friday, 8:00 am to 12:30 pm. Must be flexible to meet the special scheduling needs of the university.

Required Qualifications

High School Diploma. Two (2) years of secretarial/clerical experience. Equivalent education, training, and experience may be considered.

Preferred Qualifications Licensure and/or Certification Knowledge, Skills & Abilities

Possess well developed office management skills including typing, and should be able to work with various computer software packages, especially Office 365.

Additional comments regarding this position Mental Demands Analytical and Problem Solving, Confidentiality, Constant Interruptions, Customer Contact, Detailed Work, Multiple Concurrent Tasks, Reasoning, Stress, Training, Verbal Communication, Written Communication Additional Mental Demands Physical Demands Carrying, Lifting, Pushing, Reaching, Sitting, Speaking, Standing, Walking, Writing Physical Demands (Elements Exposed To) None of these Listed Additional Physical Demands Please Select Any and All Equipment Needed to Perform the Duties Calculator, Computer and Peripheral Equipment, Copier, Fax, Scanner, Telephone List Any and All Additional Equipment Needed to Perform the Duties

Posting Detail Information

Posting Number FTE-S01003P Number of Vacancies 1 Desired Start Date 05/20/2024 Position End Date (if temporary) Job Open Date 04/09/2024 Job Close Date 05/02/2024 Open Until Filled No Special Instructions to Applicants Quicklink for Posting https://jobs.coastal.edu/postings/22845