University Of Tennessee System Knoxville , TN 37902
Posted 2 weeks ago
The Center for Student Engagement (CSE) in the Division of Student Life invites applications for the position of Administrative Specialist.
The Center for Student Engagement creates opportunities for student involvement and connection by hosting over 150 campus events annually and providing support to over 450 registered student organizations.
The Position: The Administrative Specialist provides administrative support to the Center for Student Engagement, supporting daily department operations through coordination and administration of activities, including those pertaining to purchasing, travel, reservations, equipment inventory, assisting with budget tracking, and campus event support. The Center for Student Engagement hosts more than 150 campus events annually and provides support to more than 450 registered student organizations.
Responsibilities:
Lead post-event reporting for the Student Programs and Services Fee (SPSF) process
Assist with records maintenance on event attendance and other program details for external reporting
Assist with management of equipment reservations, technology reservations, and front desk operations; including opening and closing the office
Maintain appointment calendars, computer/technology inventory, and office supplies
Address questions and concerns from callers and visitors in a highly trafficked area of the Student Union
Assist with inventory management, staff onboarding, room reservations, meeting and event preparations
Assist in communicating office and program information with constituents across campus, including uploading information into campus calendar systems
Prepare and gather correspondence for office communications, including newsletters and email
Assist with program set up, clean up, and program operations; such as event check-in, line management, and safety
Manage distribution and payment process of ticket subsidies in collaboration with the Student Life finance team
Complete purchases for programs and assist staff with reimbursement processes
Work with students and staff to obtain information needed for procurement card processing
Assist with student payroll processing
Assist with event budget reconciliation
Provide support for the Student Organization Travel Fund allocation committee
Serve in a liaison capacity to the student organization finance team to assist with budget records management and expenditure tracking
The University and Region: UTK is the state's flagship, land-grant university. We are a Research 1 university, housing 14 colleges and 900 programs of study. With an enrollment of more than 36,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day's drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.
What We Require
Education: High school degree or equivalent
Knowledge, Skills, and Abilities:
Organization, listening, and communication skills
Knowledge of Microsoft Word and Excel
Ability to prioritize and execute tasks
Customer service skills
Ability to manage details within an office setting
Knowledge of FERPA compliance and policies
Ability to adhere to confidentiality of records and information
What We Prefer:
Education: Associate's Degree
Experience:
Salary: The salary for this position is commensurate with experience and other qualifications and is accompanied by a standard university benefits package. This is a non - exempt, 12-month, full-time, non-tenure track staff position.
Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, transcript, and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled. Questions regarding the search may be directed to the search committee chair, Ashleigh Moyer amoyer@utk.edu
University Of Tennessee System