Administrative Specialist - Audit

Wipfli LLP Billings , MT 59101

Posted 1 month ago

At Wipfli, people count

Our people are core to everything we do - the catalyst behind our ability to create exceptional impact and extraordinary results.

We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.

People matter here and they feel it.

And we value curiosity. Curious is more than a personality trait. It's a way of thinking. Of learning. Of working.

There's purpose in this wonder. It makes us better. It makes us Wipfli.

If you want to be in an environment where you can make a difference - and make a professional home - Wipfli is the place for you.

Check out our Glassdoor Reviews to hear what people are saying about employment at Wipfli!

Wipfli recognized as 2021 Microsoft Nonprofit Partner of the Year

Responsibilities:

  • Developed a specialized knowledge and software proficiency in specific practice groups and/or service lines.

  • Create, proof, edit, and correct documents, memos, and letters for Partners and associates, ensuring timeliness.

  • Coordinate seminars and group presentations, to include handling reservations, travel arrangements, food services, etc. Follow up directly with clients in regard to products and services.

  • Provide administrative support to the designated practice groups and/or service lines to ensure deadlines are met, while maintaining a positive, collaborative work environment.

  • Produce high quality work in compliance with work processing guidelines and firm standards, including proofreading and report compilations. Follow-up proactively as necessary.

  • Develop and demonstrate a general knowledge of the firm's products and services. Communicate proactively with associates and clients. Prioritize deadlines as necessary.

  • Assist in the assembly of reports, ensuring accuracy and timeliness.

  • Assist other administrative staff with overflow work.

  • Filing

  • Entering firm expenses

  • Handling facsimiles

  • Scheduling conference rooms and handling hospitality arrangements

  • Train associates on advanced administrative functions and software in the area of

  • their specialty and/or other admin functions.

  • Coordinate and delegate workflow for other administrative associates, ensuring an efficient flow.

  • Administrative processing of client invoices

  • Maintaining the research library

  • Backing up Receptionist and Office Assistant duties

Qualifications:

  • Requires a High School Diploma or an equivalent combination of education and experience

  • An Associate Degree in Administrative Support is preferred

  • Requires a valid driver's license

  • Requires three to five years of job related experience with a high school education, or less than three years of job related experience with an Associate Degree

  • Requires intermediate proficiency in Microsoft Outlook and Word, and a basic knowledge of Excel and PowerPoint

  • Experience with a multi-line telephone system and a variety of office machines

  • Experience in a professional services work environment

  • Experience training and work delegation

  • Administrative experience in a specific industry line

  • Ability to plan, prioritize, and organize work effectively

  • Ability to work under pressure and time deadlines.

  • Ability to balance many projects simultaneously.

  • Ability to be flexible with schedule to meet workflow demands

Wipfli supports Equal Pay for all. In addition, in the State of Montana, we are committed to Equal Pay for Women in accordance with Executive Order 12-2016. The pay range for this role is $17.00-$22.50 per hour.

Wipfli is an equal opportunity/affirmative action employer. All candidates will receive consideration for employment without regards to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identify, citizenship status, veteran status, disability, or any other characteristics protected by federal, state, or local laws. #LI-KH1

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Administrative Specialist - Audit

Wipfli LLP