Administrative Specialist A1Z

U.S. Federal Solutions, Inc. (USFS) is a management consulting firm with offices and staff in the DC metro area. USFS offers competitive salaries and the full suite of employer-paid benefits including a 401k Plan with employer-matching contributions. USFS was founded in 2010 and provides strategic planning, performance management, program management, and administrative support services to federal and state governments.

Position Overview:

We are seeking an Administrative Specialist to provide administrative support to our U.S. Government client in Arlington, VA.

Qualifications:

• Active DoD Secret Clearance required.
• Experience with DTS and TMT required.
• 2 - 5 years of applicable experience working with DoD HQ or Federal HQ staff.

Requirements

• Familiar with the federal government and military culture, and customs, and understands agency-related processes.
• Manage and maintain calendars for senior leaders.
• Plan, coordinate, and organize events, as directed by the Government.
• Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency.
• Submit presentations in the requested format(s) within the prescribed time frame(s).
• Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division.
• Field calls and visitors to the front office, directorates, and divisions.
• Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails
• Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
• Assist with video teleconferences (VTCs), SharePoint sites, etc.
• Monitor and track correspondence to ensure assigned suspense requirements are met.
• Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence.
• Maintain files and records systems in accordance with approved guidelines.
• Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions.
• Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions.
• Assist with addressing and responding to inquiries and concerns from senior USG officials, industry executives, and foreign governments.
• Mentoring and coaching of junior members of team
• Assist with official organizational ceremonies and engagements, international and industry-specific presentations.
• Proficient with Outlook, Teams, Word, Excel, and PowerPoint

Office Hours:

• 0800 to 1700 Monday through Friday
• Must be local to the Washington D.C. area.
• Occasional telework may be approved in advance by the client though not guaranteed

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.