Administrative Specialist 2

Initial Posting Date:

04/24/2024

Application Deadline:

05/05/2024

Agency:

Teacher Standards and Practices Commission

Salary Range:

$3,948 - $5,483

Position Type:

Employee

Position Title:

Administrative Specialist 2

Job Description:

Opportunity Awaits, Apply Today! Administrative Specialist 2| Limited Duration

The Teacher Standards and Practices Commission (TSPC) establishes rules for licensure of educators and issues licenses authorizing employment in Oregon public and charter schools. There are over 65,000 active educator licenses issued by TSPC. The agency also has the authority to sanction license holders through disciplinary action in instances where an investigation shows the educator violated the adopted Standards for Competent and Ethical Performance.

As the Administrative Specialist you will provide administrative support to the Educator Preparation and Pathways (EP&P) unit and barrier reduction programs for the TSPC. This position is instrumental in facilitating the development of resources to support barrier reduction initiatives and intersecting support materials.

Essential duties include:

• Reviewing and vetting resources

• Editing/writing reports and developing other content, creating and editing fillable forms, creating, organizing, and maintaining team files in cloud-based system.

• Editing and inputting formulas and functions into spreadsheets and auditing of electronic information/data to support reporting accurate information to the agency and external partners.

• Engaging in professional communications regarding needs and resources.

• Maintaining budget/interagency reports and documents and conducting travel support.

• Scheduling/maintaining internal and external meetings and communications, collaborating on the development of meeting agendas, taking meeting minutes.

For a full review of the position duties, details, and working conditions, please click here.

What We Are Looking For

Minimum Qualifications:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

• An equivalent combination of education and experience.

Desired Attributes:

• Demonstrated experience performing administrative support functions requiring decision-making and problem resolution.

• Ability to coordinate, organize multiple work assignments with frequent interruptions with varying deadlines.

• Ability to learn agency programs, operations, policies and procedures, affecting assigned work.

• Demonstrated experience with procedures and techniques necessary to collect, organize and report data in both a narrative and statistical format.

• Proficient in the following software: 1) Microsoft Suite: including Microsoft Word, Excel (including math and lookup functions), Outlook, PowerPoint, and Forms; 2) Adobe : including Adobe Forms Design experience; and 3) Cloud-based filing systems (e.g., OneDrive)

Application Details and Instructions

• Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. If you are a current State of Oregon employee, you must apply through your employee Workday account.

• This announcement is for 1 (one), full-time, Limited Duration-Fixed Term, Administrative Specialist 2 position and may be used to fill future vacancies.

• This opportunity is limited duration and is expected to last approximately four to six months with the possibility of being extended.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas at: nancy.karnas@das.oregon.gov | 971-719-3083.

Benefits of Joining Our Team

Work in a family friendly environment with a great group of professionals, you'll be able to expand your professional skills by working to serve educators and the public on licensure information for the Oregon Teacher Standards and Practices Commission.

Additional benefits include:

• Work/life balance, 11 paid holidays a year, and a competitive benefits package.

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Get There - Oregon's easy-to-use carpool matching tool and trip planner.

• Live, work, and play in Salem, Oregon.

• This position is eligible for hybrid work, terms of hybrid work and the work schedule will be discussed and agreed upon with the successful candidate and hiring manager.

Additional Details

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity