Administrative Specialist 2

Initial Posting Date:

06/27/2024

Application Deadline:

07/07/2024

Agency:

Teacher Standards and Practices Commission

Salary Range:

$3,948 - $5,483

Position Type:

Employee

Position Title:

Administrative Specialist 2

Job Description:

Opportunity Awaits, Apply Today! Administrative Specialist 2| Limited Duration

The Teacher Standards and Practices Commission (TSPC) establishes rules for licensure of educators and issues licenses authorizing employment in Oregon public and charter schools. There are over 65,000 active educator licenses issued by TSPC. The agency also has the authority to sanction license holders through disciplinary action in instances where an investigation shows the educator violated the adopted Standards for Competent and Ethical Performance.

As the Administrative Specialist 2 you will establish and maintain policies and procedures to coordinate Teacher Standards and Practices work activities, provide the Executive Director and team members organizational support to align their work and priorities to meet agency milestones, work on projects to build references for Commissioners and the public, draft and edit reports, and provide input into website development.

For a full review of the position description, please click here.

What We Are Looking For

Minimum Qualifications:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

• An equivalent combination of education and experience.

Desired Attributes:

• Demonstrated experience in providing outstanding customer service.

• Proven track record of successful communication and collaboration with individuals from diverse backgrounds, experiences, cultures, and who speak languages other than English.

• Demonstrated experience in scheduling, project management, organizing meetings or events for up to 40 people.

• Intermediate knowledge of virtual tools such as Zoom, Teams, or Google Meets and use of MS Office suite of tools.

• Work and/or volunteer experience in a PK-12 or higher education preferred.

Preference Statement:

Preference will be given to those candidates who are bilingual in Spanish and English.

Application Details and Instructions

• Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. If you are a current State of Oregon employee, you must apply through your employee Workday account.

• This announcement is for 1 (one), full-time, Limited Duration-Fixed Term, Administrative Specialist 2 position and may be used to fill future vacancies.

• This opportunity is limited duration and is expected to end on June 30, 2025

• State Employee

• Job Rotation Option Employees of the State of Oregon may choose to be considered as a job rotation candidate. To apply as a job rotation candidate, you must be currently employed by the State of Oregon in a permanent position, in good standing (limited duration and temporary employees are not eligible) and have written (email, memo, etc.) approval from your manager/supervisor to apply.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Lourdes San Juan at: Lourdes.a.sanjuan@das.oregon.gov | 971-900-7142

Benefits of Joining Our Team

Work in a family friendly environment with a great group of professionals, you'll be able to expand your professional skills by working to serve educators and the public on licensure information for the Oregon Teacher Standards and Practices Commission.

Additional benefits include:

• Work/life balance, 11 paid holidays a year, and a competitive benefits package.

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Get There

• Oregon's easy-to-use carpool matching tool and trip planner.

• Live, work, and play in Salem, Oregon.

• Offering hybrid work schedule! Some in -office work will be required, approximately three days per week in the Salem office.

Additional Details

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity