Administrative Specialist 2 (Health Centers Behavioral Health Clinics)

CLACKAMAS COUNTY CORE VALUES

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE.

IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service · Professionalism · Integrity · Respect · Individual accountability · Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

Clackamas County Core Values

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring.

We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, July 10, 2024.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

PAY AND BENEFITS

Clackamas County is committed to offering a high-quality benefits package to support employees and their families.

Annual Pay Range: $59,925.25 - $77,919.39

Hourly Pay Range: $28.810215 - $37.461244

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with EPP 66 - Vacation Leave! This means you have access to vacation time at time of hire.

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

Employees' Association (EA) Full Time Benefits

Learn More About Benefits

JOB DETAILS AND QUALIFICATIONS

Are you an experienced administrative professional?

Do you enjoy providing customer service and administrative support to develop and implement administrative and office management policies and procedures?

Do you have experience in the area of budget and procurement?

Clackamas County Health Centers is seeking an adaptable administrative professional to join a dynamic and collaborative team as their newest Administrative Specialist 2. This position will be based out of our newest Behavioral Health Clinic located on Lake Road in Milwaukie, Oregon. The Administrative Specialist 2 position provides administrative support to large workgroups, programs and/or management. This position will support all behavioral health programs and clinics with a large component consisting of administering budget lines related to flex cash and procurement.

The ideal candidate will be detail-oriented and customer service-driven. The Administrative Specialist 2 works year-round to provide administrative support to the clinical operations and program managers in addition to the supervisory team. Additional responsibilities include compiling and maintaining reports and documents to ensure compliance, which requires an in-depth understanding and interpretation of legislation. This position may participate in the hiring of staff and/or preparing performance evaluations and requires flexibility, high attention to detail, and excellent communication skills with both staff and clients via telephone and in person. Tasks include assistance with clinic operations, scheduling and calendar management, meeting management, and onboarding support for new staff.

Clackamas County Health Centers' aim is to work with each individual to help them be as healthy as they can be. We believe engagement and participation in mental health treatment provides positive outcomes in the lives of each person, their chosen family, and the community in which they reside. Candidates with a strong commitment to providing equitable services to the community and supporting Clackamas County's commitment to equity, inclusion, and diversity are encouraged to apply.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of two (2) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position

• Experience in positions that provide support to program budget and procurement procedures

• Experience in positions using standard office equipment such as phone, fax, copy machine, computer, scanner, etc.

• Proficient skills in English spelling, grammar, composition and communication both oral and written

• Experience in positions where using strong organizational skills for office procedures, practices and equipment was essential

• Experience establishing and maintaining cooperative working relationships with county employees and officials, contracted providers, other agencies and the public

• Must be able to understand, interpret and apply County and department policies and procedures

Preferred Special Qualifications/ Transferrable Skills:*

• Experience working in EPIC health record software programs

• Experience working in an environment with the focus of supporting mentally ill individuals or those who experience substance use disorders

• Fluency in both English and Spanish is preferred. (Please note: Language fluency means being capable of using a language easily and accurately. Being "bilingual" means using or able to use two languages with equal fluency.)

Pre-Employment Requirements:*

• Must pass a criminal history check, which may include national or state fingerprint records check

• For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

• Maintain a procurement card and assist with processing, tracking, and reconciling invoices and procurement purchases for multiple programs. Stay up-to-date on all procurement training, policies, and procedures.

• Administer budget line items and maintain internal fiscal records involving Petty Cash and Flex Funds. Monitors budgets request for compliance with agency policy and procedures. Help purchase gift cards for specialty programs.

• Schedule required meetings for new hires. Assist with helping new hires obtain a badge and any necessary steps for effective onboarding.

• Administrative support for clinical staff, managers and supervisors including sensitive meeting minutes, reserving space, setting up technology, maintaining email distribution lists, coordinating trainings and CEUs, assisting with newsletters and communications, tracking training requirements for staff, managing emergency contact lists.

• Maintain Client Handbook.

• Assist supervisors and managers with data entry for program compliance and reports for projects with community partners and stakeholders.

• Serve as a trainer for safety-related training to H3S staff and participate on the Safety Committee.

• Other duties as assigned.

REQUIRED KNOWLEDGE AND SKILLS

Considerable knowledge of: Principles and procedures of office management and administration; English spelling, punctuation, grammar, and composition; arithmetic, clerical/accounting principles and processes.

Thorough knowledge of: Techniques and principles of supervision and training; applicable program policies and procedures and/or rules, regulations and statutes depending upon assignment of duties and responsibilities.

Working knowledge of: Fiscal monitoring and planning methods; governmental budgeting techniques and procedures; research techniques and procedures; office equipment, including computer systems and software programs such as word processing and spreadsheets and their functions/capabilities; public relations techniques and concepts; statistical calculations.

Skill to: Organize and maintain office/administrative systems and procedures; understand, interpret and apply County and department policies and procedures, and technical materials; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; conduct independent research; define administrative problems and recommend and implement solutions; collect, evaluate and summarize data; prepare and present clear and concise reports; establish and maintain effective working relationships with County employees and officials, contracted service providers, other governmental agencies, citizen groups and the public; operate office equipment; lead or supervise the work of assigned staff.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday.

Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

Explore Clackamas County

Working for Clackamas County

Recreation, Arts & Heritage

ABOUT THE DEPARTMENT

Clackamas County Health Centers provide direct medical, dental, and mental health services to Clackamas County residents.

We provide services at our Integrated Primary Health Care Clinics, our mental health clinics, or through our School Based Health Centers.

Health Centers is a Division of the Health, Housing, and Human Services (H3S) Department.

Learn more about Clackamas Health Centers.

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
• EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday

• Thursday 7:00 a.m.

• 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Jimmy Henry, Recruiter

JHenry@clackamas.us