Administrative Specialist 1 - VID 158911

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Review Vacancy

Date Posted 05/17/24

Applications Due05/31/24

Vacancy ID158911

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyGeneral Services, Office of

TitleAdministrative Specialist 1 - VID 158911

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $49363 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level based on their experience and education.

Required experience: professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. Master's and higher-level degrees will substitute for one year of required experience.

Administrative Specialist level requirements:

• Administrative Specialist Trainee 1 (equated to SG-13): bachelor or higher degree.

• Administrative Specialist Trainee 2 (equated to SG-14): bachelor or higher degree and one year of required experience.

• Administrative Specialist 1, SG-18: bachelor or higher degree and two years of required experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.

Duties Description • Administer the Federal Surplus Property Program

• Clarify, interpret, and enforce the NYS Plan of Operation, Public Law 94-519, and Federal Regulations 41 CFR 101-44 of the GSA.

• Govern the acquisition, distribution, and intermittent return of Federal Surplus Property for public purposes.

• Review and approve donee applications including, but not limited to, state and local governments as well as non-profit educational and health organizations.

• Ensure timely pickup and removal of donated items from donees at Defense Logistics Agencies and Federal Civilian locations.

• Responsible for compliance of tracking and reporting acquired federal property utilizing Web-Data (and/or another established inventory database) as well as the State Financial System.

• Proficiently utilize the established inventory database, Microsoft Office Suite, and Access as well as other program specific web-applications.

• Work with software developer(s) to identify program issues, and track progress of system updates and resolutions.

• Revise and update the Federal Surplus websites.

• Represent the program through the attendance of trainings, meetings, and conferences, and ensure the unit remains current with all policies and regulations.

• Prepare and finalize procedures, manuals, and trainings including memos and updates to regulations and policies.

• Perform the full range and scope of supervisory responsibilities.

• Perform various duties as deemed necessary.

Operational Needs:

• Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required.

• Overnight travel to conduct compliance visits and program marketing outreach is required.

• Flexibility to work in environments with fluctuating temperatures is required.

• This position includes handling sensitive personal information which may include donee participant date of birth, social security, and driver's license numbers.

• A background check is required for the approval to gain entry and access to the Defense Logistics Agencies and Federal Civilian locations (such as Military Bases). Permissions to these sites do not allow the following: any individual convicted of a felony within the last 10 years, or any conviction of murder.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/MH

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.