Administrative Specialist 1

Initial Posting Date:

04/02/2024

Application Deadline:

07/03/2024

Agency:

Oregon State Department of Police

Salary Range:

$3,476 - $4,752

Position Type:

Employee

Position Title:

Administrative Specialist 1

Job Description:

• If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by END OF DAY on 04/17/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants.

This recruitment will remain open until 07/03/2024, or until filled, with application review dates occurring approximately every two weeks beginning 04/17/2024. We may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position.

If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-152879.

What will you do?

In this position, you will coordinate Public Records Requests for all business units outside of the Central Records Section (CRS) Records Requests Unit for the Oregon State Police. You will use independent judgement based on established interpretations of state and federal laws and Department policies and procedures whether the requested Oregon State Police operational records are releasable or not, these determinations are facilitated by accessing several internal and external data resources.

You will work closely with the CRS Legal Compliance Specialist and the Records Request Unit's Administrative Specialist to meet legal deadlines in records requests, subpoenas, media requests and other legal matters.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police, click here.

What's in it for you?

• Work/life balance.

• Opportunity for a Hybrid Work schedule after successful completion of trial service.

• Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.

• Medical, vision, dental, and life insurance as well as additional optional benefits.

• Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.

• Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.

• Opportunities to expand your technical and professional skills.

• Meaningful work with others who are passionate about public service.

• Make a difference in the lives of Oregonians.

Minimum Qualifications (these must be addressed in your resume for full consideration):

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills (these must be addressed in your cover letter for full consideration):

• Strong writing skills with the ability to communicate clearly and concisely in writing.

• Demonstrated experience working effectively under the pressure of tight deadlines and rapidly changing priorities.

• Excellent customer service skills, ability to communicate effectively to both internal and external customers.

• Demonstrated ability to evaluate circumstances using all relevant information and making sound decisions based on your assessments.

• Experience gathering, reviewing, and releasing records to the public.

Special Qualifications:

• Must be LEDS certified or be able to obtain certification upon hire.

The Oregon State Police is an Equal Opportunity employer committed to Diversity, Equity, and Inclusion and affording all persons an opportunity for employment and advancement on the basis of their knowledge, skills, and abilities. At Oregon State Police, our Mission is to serve the State of Oregon with a diverse workforce dedicated to the protection of people, property, and natural resources. Our values are Honor, Loyalty, Dedication, Compassion, and Integrity.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

How to Apply:

• Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application.

• You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position.

• In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position.

• Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application.

• Please submit these documents in either MS Word or PDF format.

• Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application.

• Please only attach documents that are requested in this posting. Any additional documents that are submitted at this stage, will not be reviewed.

• After applying be sure that you answer the questionnaires related to citizenship and Veterans' Preference points. In order to receive Veterans' Preference points, this is a required questionnaire.

Additional Information & Benefits:

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.

Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. Please monitor your Workday account, as communications will be sent to your Workday account. You may be asked to submit additional information after the initial application. If you would like to retain a copy of the job announcement, please print this page for your records. Once your application has been processed, you will no longer be able to review the announcement. Additionally, Workday will timeout after 20 minutes of inactivity.

Eligible Veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If requesting Veterans' preference, please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.

OSP does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

Helpful Links & Resources:

Learn more about OSP here. View our recruitment video here.

View our competitive benefits package.

Background screening information can be found here.

OSP does not offer Visa Sponsorship. To view information regarding work authorization and acceptable documents for verification, click here.

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Pay Equity Information & Resources