Administrative Spec III

Classification Title:

Administrative Specialist III

Job Description:

The Opportunity:

The College of Journalism and Communications, Graduate Studies and Research Divisions provide one of the premier research division and graduate communication program in the United States. Our graduate program includes in-residence and online master's degrees, graduate certificates, combined undergraduate and graduate degrees, and a Ph.D. program, while our research division supports grant and research activities within the college for both faculty and students.

We are seeking an Administrative Specialist III to focus on financial management of the divisions and program organization for GAs and Doctoral students. Looking for someone with strong interpersonal skills and ability to work collaboratively and effectively in a culturally diverse environment. Strong customer service and communication skills are a must.

Key duties:

• Financial management

• Follow GAAP

• Manage financial balances, funding, and expenditures

• Reconcile accounts monthly

• Coordinate purchases

• Manage GA and adjunct costs

• Payroll distributions

• Initiate, track and close, as well as act as default custodian for Research Participant Payment request for the College

• Coordinate travel for divisions

• Manage UF GO, UF market, reimbursements, PO's, etc.

• Coordinate and manage GA, adjunct, and 9-month faculty summer contracts

• Graduate student/GA/Doctoral coordination

• Coordinate scholarship and awards programs

• Enter tuition waivers

• Manage doctoral visitation

Why work with us?

UF is a top ranked University: The University of Florida is ranked #5 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.

Gainesville is an ideal location: Gainesville is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day's drive to beaches, nature preserves, theme parks, and water-based activities. Explore Gainesville in 60 Seconds.

Our benefits are incredible: We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits

We promote work-life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave

Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master's or doctorate. See: https://hr.ufl.edu/professional-development/eep

Expected Salary:

$65,000 - $70,000 annually

Minimum Requirements:

• Bachelor's degree and five years of relevant experience; or an equivalent combination of education and experience.

• Knowledge of finance, budgeting, and travel.

• Excellent customer service skills.

• Strong verbal and written communication skills.

• Familiarity with GAAP.

• Proficiency with Microsoft Office Suite particularly Excel.

Preferred Qualifications:

• Understanding of graduate education.

• Knowledge of People Soft, SIS, UF Go, my UF Market, voucher payment, POs, etc.

• Knowledge of data visualization software and skills.

Special Instructions to Applicants:

Please upload cover letter, resume, and three references for consideration

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No