Administrative Services Officer I - College For Health, Community And Policy, Psychology

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 7/18/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $50,000/Annualized, commensurate with education, experience and qualifications.

Hours: 40 hours per week, exempt.

Required Application Materials:

• Resume is required.

• Cover letter is required.

Essential Functions

Job Summary

Plan and assist in the coordination of the business management, administrative, and staff services of a college or large and complex department/area.

Core Responsibilities

• Responsible for the administration of fiscal and budgetary affairs, personnel matters, and other administrative activities essential to the operation of the college or department requiring independent decision-making skills.

• Coordinates all administrative operations of the department.

• Manages all fiscal activities of the department; develops budgets, posts, and reconciles accounts, prepares reports and cost analyses, and monitors expenditures. Maintains a sound financial state for the department.

• Manages the financial activities for scholarship funds, grant programs, and research programs.

• Coordinates and supervises administrative support staff. Determines schedules and assignments and training and development needs.

• Maintains personnel records for faculty and staff.

• Acts as a liaison with other University departments regarding grants, research, budgets, registration, and other administrative issues.

• Coordinates and completes special projects as needed.

• Performs annual evaluations of assigned administrative staff.

• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.

• Performs work tasks in a safe manner and following work instructions.

• Proactively makes recommendations to improve safety.

• Performs other duties as assigned.

Required Qualifications

• High school graduate or GED.

• Twelve (12) years of increasingly responsible experience in administration or business management with at least two (2) years of supervisory experience.

• At the department's discretion, a Bachelor's degree may be substituted for seven (7) years of experience.

• Tact, diplomacy, and judgment are necessary in dealing with others.

• Demonstrated independent decision-making and problem-solving ability.

Preferred Qualifications

• Bachelor's degree in Business Administration or related field.

• Similar experience in higher education.

• Thorough knowledge of University administrative structure, policies and procedures.

Additional Information

• UTSA is a tobacco free campus.

• This is a security sensitive position. Employment is contingent upon a successful background check.

• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

Working Environment:

• Office environment.

• Ability to travel to and from meetings, training sessions, or other business-related events.

• Occasional after-hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.

• Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.