Company Job Title:
Administrative Services Manager
Chenega Job Title:
Administrative Services Manager
Chief Operating Officer
Exempt, Full Time
Responsible for managing the Corporate Office facility, supervising administrative services pool, and providing administrative assistance and support to Executive Management.
Duties and Responsibilities:
Provides assistance to the Executive Management which includes administrative tasks, policy development, travel, meeting planning including EXCOM meetings, expense reporting, promotional and branding materials, and records retention and management.
Corporate liaison with Building Management (landlord) to insure safety and building rules are communicated and followed by staff.
Oversees the Facilities budget and plans annually for the requirements of the Corporate office and assists in lease negotiations.
Coordinates all renovations and office improvements building requirements.
Administers key card distribution to staff and coordination of monthly lease payments.
Coordinate repairs/maintenance requests.
Supervises an Administrative Pool including Front Desk and Driver/Expeditor and ensures quality service delivery to both internally and externally.
Responsible for fleet management and maintenance of corporate vehicles.
Maintains relationships with numerous vendors which provides continuity, good pricing and prompt services to the Corporate office.
Proofing/editing of corporate communications newsletters, annual report, power point presentations, capability statement, etc.
Coordinate Cleveland Clinic visits for those eligible for the Corporate Executive Health Program (Board Members and Executive Management).
Helps coordinate corporate event functions, including annual Shareholder meeting and Chenega/AUSA Golf Tournament.
Serve as Public Notary
Other duties as assigned
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)
High School Diploma or equivalent. Associates Degree preferred.
Direct experience in a professional office management leadership role.
Excellent interpersonal, verbal and written communication skills
Highly proficient in the MS Office Suite: Outlook, Word Advanced, Excel and PowerPoint
Ability to effectively interact with employees at all levels, both senior management and peers
Ability to proactively identify, analyze, recommend and implement opportunities for improving efficiencies
Excellent decision making and judgment skills regarding calendar, travel, and confidential information
Excellent spelling, typing, grammar, and math skills are necessary to generate requested reports, documents, presentations, etc., as well as for proofing/editing/formatting these documents
Excellent organizational skills, ability to work autonomously to complete assignments which often represent, conflicting priorities and deadlines with limited supervision.
Ability to maintain the highest level of confidentiality, discretion and judgment.
Knowledge, Skills and Abilities:
Performs a variety of office and professional administrative duties, some of which may be highly confidential
Attention to Detail:
Ensures one's own and other's work and information are complete and accurate
Excellent written and oral communication skills. Speaks clearly and persuasively in positive and negative situations, demonstrates group presentation skill, prepares and delivers written reports.
Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable and improves team morale
Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.
The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program.