Meritage Homes is looking for an Administrative Services Manager to perform senior level Executive Assistant and Office Management responsibilities for our Division President in the Austin Division. This role requires ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices.
Calendar management and scheduling
Travel planning and coordination
Copying, collating, binding desktop publishing
Plan, coordinate, and administer small and large events
File (paper and electronic) maintenance and organization
Presentation development and editing
Coordinate Web and Video conferences
Create and manage expense reports
Compose letters, reports, emails, proposals, as needed
Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc.
In addition, this person will also effectively perform a variety of HR responsibilities, including opening requisitions, conducting background checks, maintaining organization charts, developing and maintaining talent analysis documents, maintaining employee files, conducting new hire orientations, setting up new hires and completing necessary paperwork, preparing new employee announcements and on-board plans, and conducting exit interviews when needed.
College degree preferred with 5-7 years' experience supporting executives.
Experience in real estate, commercial, property management, construction or home building industry preferred, but not required.
Office management experience a plus.
Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required. Visio a plus.
Strong experience developing processes/procedures and process flow documents.
Exemplary written and verbal communication skills.
Superior organization and project management skills.
Ability to maintain confidential and proprietary information and data.
Ability to work independently, think critically, and exercise delegated decision making
Proactive anticipates needs and takes action.
Flexible able to excel in a fast paced environment with changing priorities.
Are you looking for an amazing career opportunity? Well, look no further! Meritage Homes offers a variety of different careers and is dedicated to building beautiful, environmentally friendly homes, that give our customers the most memorable moments with their loved ones. We are the first top 10 homebuilder to make every home 100% ENERGY STAR certified, creating a safe and controlled environment for everyone. If you have a self-starter mindset and want to be a part of something great, come join a company that helps people live happier, healthier lives.
When joining Meritage Homes, you and your career can benefit in several ways, including:
A work environment that encourages creativity and innovative ideas from every level
An organization that lives by its core values everyday
Maintaining a consistent competitive drive to be the best
A competitive pay structure
State of the art technology to provide an optimal working environment
Flexibility in work-life integration
Having pride in delivering a quality product that benefits people and the environment\
The opportunity to further your career in a growing national organization
Team atmosphere where every individual is considered a vital asset