Mitchell Distributing Leland , MS 38756
Posted 2 weeks ago
Position: Administrative Services Coordinator / Administrative Support
Reports to: Director of Administration
Basic purpose:
Greet customers in a friendly manner and provide requested assistance to the sales department and operations department, assist with basic accounting by processing accounts receivable transactions.
We will train you for this
Assigned tasks:
Answer telephone in a professional and friendly manner
Greet customers and visitors in a friendly and professional manner
Assist walk-in customers with product orders
Must become knowledgeable in operating of our computers and software programs. Must become proficient with Microsoft Word, Microsoft Excel, Power
Point, etc.
Must be flexible to respond to spontaneous requests for information by management while working well under pressure
Will work with sales team on various tasks as time permits and develop a good working rapport with them
Accounts Receivable experience highly preferred.
For a candidate without accounting or Accounts Receivable experience, must be able to learn.
Daily Tasks:
Close end-of-day - Reconcile all prior day route tickets and route sales activity --- Process end of day before 12:00 PM daily. Print and distribute any necessary sales reports
Post any AR payments
Maintain route and driver / salesman information
Maintain customer master files to insure all customers have current tax numbers and all other information is current and correct
Process customer tax notices and provide copies to the driver / salesman
Responsible for scheduling the conference room for meetings and make sure it is neat and clean prior to use by customers
Monthly Tasks:
As Needed:
Assist Administrative Manager with various tasks
Order PPG
Order office supplies
JOB CODE: 1000227
Mitchell Distributing