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Administrative Services Assistant / Document Technician

Expired Job

State Of Iowa Des Moines , IA 50301

Posted 3 months ago

Job Description:

This is a courtesy posting for a non-merit position. Please follow instructions in the "To apply" section for directions on how to apply for this position.

ADMINISTRATIVE SERVICES ASSISTANT/ DOCUMENT TECHNICIAN

The full-time position involves operating sophisticated photocopy, scanning, and binding equipment, the detailed tracking of workload using database software and file management systems, the accurate packaging and delivery of many confidential work products, and developing a working knowledge of the proper form of many LSA publications. Applicants must be computer literate, be able to work well with others, be able to develop a knowledge of the legislative process and have the ability to concentrate and perform tasks with high quantity, quality, timeliness, and confidentiality requirements. A college degree is preferred. Overtime work is required. Partisan political activity is prohibited.

Other Duties:

  • Photocopy legal and fiscal documents, including bills, resolutions, amendments, administrative and court rule documents, research memorandums, reports, charts, committee minutes, letters, fact book, LAGAR, LADAR, NOBAs, graybook (fiscal summary), fiscal notes, legislative guides, legal background briefings, and LIO and tour guide documents.

  • Workload tracking of bills, amendments, research, legislative guides, legal background briefings, final reports, and summaries; confidential receipt of electronic requests, approvals, rejections, and withdrawals.

  • Package, delivery, and publication to Internet of electronic and print, legal and fiscal documents and interoffice mail; preparing bill drafting files for archiving.

  • Perform tasks with high quantity, quality, and confidentiality requirements, under sometimes extreme time deadlines, and in excess of eight hours per day during the legislative session.

Minimum Qualification Requirements

Qualifications, Skills, and Ability:

A college degree is preferred.

  • Mechanical aptitude or experience necessary to operate sophisticated photocopy and scanning machines including the ability to follow instructions for programming of photocopy machine functions.

  • Analytical ability to follow detailed instructions for photocopying, distribution, filing, and retrieval of LSA work products.

  • Physical condition necessary to intermittently stand for long periods of time while operating a photocopy machine and to make deliveries within and outside the office.

  • Ability to learn proper forms for bills, amendments, fiscal documents and spreadsheets, research documents, committee work products, and all LSA publications.

  • Ability to operate personal computer and to learn to use database software and file management systems.

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Administrative Services Assistant / Document Technician

Expired Job

State Of Iowa