Administrative Services Assistant 1 - Division Of Administrative Services - Kanawha County

Kanawha County

1 Vacancy

Under General Supervision, this position will maintain and track all of the fixed assets of the Division of Administrative Services and the 60+ Division of Corrections and Rehabilitation facilities.  This position will also maintain and track all of the fixed assets for the other DAS agencies as needed..  This position will enter FA, FD, FM, FC, FT,FAIT, ETC documents into WVOASIS concerning fixed assets for all of the above Agencies.

 Works closely with Procurement and Fiscal Departments to ensure SHEL documents are created properly.  Conduct physical inventory at each facility as determined to ensure proper asset management procedures are being followed.  Communicate and train facility staff on these procedures to maintain accuracy.

Coordinate with management and facility staff to remove excess surplus property from each facility.  This includes WV Surplus Property and The Office of Technology.  Completion and approval of all documents and schedule pick-up of items.

 If items are disposed of as waste, coordinate waste removal or locate nearby landfills for disposal of items.  Validate and approve received purchased items at the Division of Administrative Services.  Determine if Internal Tags are required and if items need entered in Fixed Assets.

 Communicate with facility personnel as needed for researching policies, training, and researching purchasing and payable documents. Ensure a uniform tracking method of Assets not listed in Fixed Assets are maintained at all facilities.  Run WVOASIS reports to look for Assets entered incorrectly.

 Research documents to locate the actual data needed and correct the errors. Audit physical inventory at all times at all facilities as determined to ensure compliance with all policies and procedures.   Assists in determining the need for changes in procedures, devises a solution, monitors the success of solutions by using Quantitative/Qualitative measures to document the improvement of services.

Performs other duties as assigned.

Click The APPLY Link To Apply Online.

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.

 If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority.  If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to:

WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

This announcement is for one (1)  or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for one-hundred eighty (180) days or until the job is filled.

Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest.  To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.

Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.

Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

• DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION*