Administrative Services Analyst (Temporary)

Los Rios Community College District Sacramento , CA 94204

Posted 2 months ago

Position Information

Job Posting Title Administrative Services Analyst (Temporary) Location Los Rios Community College District (District Office) Department Location Posting Number C00286P The Institution

About

The Los Rios Community College District (LRCCD) is the second largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The district's 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges American River, Cosumnes River, Folsom Lake and Sacramento City colleges. In addition to each college's main campus, the district offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas and Rancho Cordova.

The Los Rios district office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work!

Strengths

The district has approximately 4,000 employees throughout our four colleges and district office in dozens of different departments that provide welcoming, inclusive, and equitable environments for Los Rios students, employees and community partners. Each and every district and college department strives for the highest quality in all programs, services, and activities, and is focused on improving educational outcomes for the students we serve.

Our Vision

Our colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associate degree, or obtain one of more than 100 certificates in high demand career fields.

The Los Rios Community College District's Human Resources Department is committed to diversity, equity, and to ensuring an inclusive, thriving environment for all of its employees, students, and surrounding communities. To that end, the Human Resources Department is intentional in recruiting, hiring, and retaining diverse employees, to reflect the diversity of our colleges' student populations.

Position Summary

Under the direction of an assigned administrator, plans, organizes and performs complex professional-level budget and accounting duties; performs complex and responsible analytical studies; prepares and presents management information reports. May develop and conduct training programs on college/District business services operating procedures for staff. Works with District fiscal services staff on processes and procedures which necessitate interface between college and District. May be designated as an authorized signer.

Under general supervision of the assigned administrator, performs various duties requiring initial contact with students and their financial aid records. Operations and resources are well defined. [For a detailed job description for this Los Rios Classified Employee's Association (White Collar) position Job Descriptions click here]

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Assignment Responsibilities

  • Analyzes and interprets records of financial transactions by queries to a number of complex databases to determine accuracy and completeness of entries, and compiles additional detail in a useable format where necessary.

  • Performs financial analysis of fiscal status, including general fund, categorical funds, trust, foundation, and proprietary accounts.

  • Develops, maintains, and analyzes budgets, and prepares periodic reports comparing budgeted to and actual costs.

  • Adapts accounting and record keeping functions to computerized accounting systems.

  • Participates in the development and use of financial systems and management informational tools.

  • Designs and implements special projects such as District-wide database applications and website development for accessing employee data.

  • Develops business services technology improvements, specifications; and spreadsheet, database, and word processing applications.

  • Analyzes and implements changes to business services software supported by network systems/programs.

  • Performs analytical studies and special projects as required.

  • Assists in the improvement of college/District fiscal processes and procedures, management information systems and reports, and internal accounting controls.

  • Establishes table of accounts, and assigns entries to proper accounts.

  • Assists in the organization and workflow of administrative services.

  • Assists in the preparation or modification of grant, special programs, and categorical fiscal activity; provides accounting support to the college/District; and reviews and coordinates changes in proposed contracts for categorical programs; monitors contract requirements, timeliness and allowable expenditures.

  • Analyzes operations, trends, costs, revenues, financial commitments, and obligations incurred, to project future revenues and expenses.

  • Prepares various financial and special project reports which may involve accounting, statistical analysis, contract administration, and other related matters.

  • Prepares summaries and correspondence regarding financial matters and other business activities.

  • Prepares and analyzes internal/external financial and related reports.

  • Serves as a resource for and directs activities of workers performing accounting and bookkeeping tasks.

  • Provides training for staff, managers, and deans, including training on: current computer software utilized by the campus and District; college/District fiscal processes and procedures; and accounting structures and codes.

  • Attends, chairs, or arranges committee meetings, as assigned.

  • Serves as a resource for and directs activities of workers performing accounting and bookkeeping tasks.

  • Audits contracts, and prepares reports to substantiate transactions prior to settlement.

  • Prepares balance sheet, profit and loss statement, amortization and depreciation schedules.

  • Assists in the preparation or modification of policies, regulations, and procedures relating to college/District administrative services, fiscal activities, and communicates change to campus community through training and correspondence.

  • Plans, organizes and coordinates business and administrative services activities with other operational units.

  • Projects revenues and expenditures, including annual salary projections, and submits reports to management.

  • Provides advice concerning internal audit issues. Identifies unmet needs related to campus activities, recommends or implements solutions.

  • Prepares internal documents for advertising, hiring or changing classified personnel, which includes FTE analysis and worksheets.

  • Facilitates communication between administrative services and the campus community.

  • Reports finances of establishment to management, and advises management about resource utilization, and assumptions underlying budget forecasts.

Work Year N/A Work Schedule

ARC To be determined.

CRC To be determined.

FLC See Information Below.

SCC To be determined.

Folsom Lake College
8:30 a.m. 5:00 p.m., (Up to 3 days/week at Folsom Lake College, El Dorado Center, or Rancho Cordova Center depending on need). Selected candidate may be assigned to work some evenings from 10:00 a.m. 6:30 p.m. Scheduled hours per week may vary from 24 to 40 hours depending on the needs of the department.

NOTE: Temporary classified positions are limited to 135 work days per fiscal year, per board regulation.

Total Hrs per Week/Day Special Requirements Minimum Qualifications

EXPERIENCE: Four years of experience in finance and accounting or a related field including experience with computer data processing applications.

EDUCATION: Bachelor's degree from an accredited college or university in business administration, accounting or related field.

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Application Instructions
1.A completed Los Rios Community College District Classified Application (required).
2.Unofficial transcripts of college/university work (required ).
3.Resume (recommended).
4.Two (2) letters of recommendation (recommended).
5.Letter of Interest (recommended).

Do not submit additional materials that are not requested.

NOTE: Applications submitted without all required documents, listed above, will be disqualified. Applicants indicating "see resume" on the online application will be disqualified.

Also, Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.

  • TRANSCRIPTS:

  • Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here

  • Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualification for the position.

  • Graduate advising documents and grade reports will not be accepted as official transcripts.

  • It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualification for the position.

Foreign Degree Transcript Evaluations click here

Physical Demands Salary $23.00 per hour LRCCD Salary Schedules Additional Salary Information No additional salary information to note


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Administrative Services Analyst (Temporary)

Los Rios Community College District