Administrative Secretary-Ii Temporary Opportunity Bilingual In English & Spanish Required

Pajaro Valley Unified School District Corralitos , CA 95076

Posted 4 days ago

ADMINISTRATIVE SECRETARY-II Temporary Opportunity Bilingual in English & Spanish Required

Employer:

Pajaro Valley Unified School District

Date Posted:
10/5/2018

Contact:

Elizabeth Orozco
831.786.2145 Ext. 2644

Number Openings: (At time of posting)
1

Length of Work Year:
8 HOURS

Employment Type:

Full Time

Application Deadline:
11/22/2018 4:30 PM Pacific

Salary:

$17.14 - $21.88/HOURLY

Date Posted:
10/5/2018 Application Deadline:
11/22/2018 4:30 PM Pacific Employment Type:

Full Time Length of Work Year:
8 HOURS Salary:

$17.14 - $21.88/HOURLY Number Openings: (At time of posting)
1 Contact: Elizabeth Orozco Email: elizabeth_orozco@pvusd.net Phone: 831.786.2145 Ext. 2644

Job Description / Essential Elements: Print


Department:VariousReports To:Various ReportingSUMMARYPerforms a variety of specialized secretarial and administrative support duties, including but not limited to taking and transcribing of complex, specialized, or technical dictation; composing of original documents; development and administration of office routines and systems; independent research; budgetary recordkeeping and payroll data processing; and reception. NATURE AND SCOPEThis position typically performs senior-level secretarial and administrative support activities, which will vary depending on the area of assignment.

Assignments require application of knowledge of modern secretarial practices and the ability to efficiently use both standard and specialized office equipment. Work situations usually follow established routines but can be varied. The position exercises some independent judgment in carrying out or resolving routine administrative matters, preparing correspondence, handling communications from the public or employees, and other matters of similar complexity.

In addition, an Administrative Secretary must have a working knowledge of the particular procedures, formats, vocabulary and technicalities associated with the department of assignment to perform duties such as composing of correspondence.DISTINGUISHING CHARACTERISTICSTo advance to the Level II Administrative Secretary requires two years experience (or the equivalent) at Level I and demonstrated competency in word processing and spreadsheet software with original formats and templates; performing statistical or accounting-type recordkeeping; and conducting research. Advancement to Administrative Secretary III will typically require additional experience and competencies, including but not limited to extreme proficiency in word processing, spreadsheet, database, and graphics media; ability to coordinate projects requiring independent gathering of information from other sources; and ability to design an office information system.ESSENTIAL TYPES OF DUTIES (Examples)Performs secretarial and clerical duties involving application of learning from prior experience and the use of independent judgment and an understanding of departmental functions and procedures.Develops and maintains a working knowledge of special terminology related to the function to which assigned.Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, recurring reports, and statistical data. Composes routine correspondence and forms as necessary.

May take and transcribe dictation as assigned.Initiates and answers telephone calls. Schedules appointments. Explains general program policies and procedures within the scope of authority.

Provides information of a general or limited technical nature.Arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes hotel and travel reservations as directed.

Attends meetings as assigned. Records, transcribes, and distributes minutes as directed.Maintains records of committee proceedings, assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources.May process periodic payroll information.Occasionally receives, handles and stores confidential information pertaining to the District or assigned department. Maintains confidentiality as required.May maintain budget records and files.

May gather and compile information required by management for budget development and compliance. Operates standard office machines and equipment including word processors, typewriters, printers, copiers, calculators and fax machines.Performs other related duties as required to accomplish the objectives of the position.QUALIFICATIONSKnowledge and

Skills:
Requires a well-developed working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.

Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including personal computers with word processing and spreadsheet applications. Abilities: Requires the ability to independently perform all of the duties of the position efficiently and effectively.

Must be able to perform complex office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology to relieve an administrator or manager of certain administrative details. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.

Requires the ability to communicate with students, staff, parents and the public using patience and courtesy, and in a manner that reflects positively on the department and District. Must be able to work well independently and as part of a team.Physical Abilities: Position involves standing, walking, stooping, and occasional carrying and lifting of lightweight materials (up to 20 pounds). May be required to sit for extended periods of time.

Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations. Must be able to type 60 words per minute.Education and Experience:

Requires a High School diploma or equivalent, supplemented by post high school course work in secretarial science or a related business field, plus a minimum 3 years of progressively responsible experience in a secretarial capacity. Additional experience may substitute for higher education.

Requirements for Applying


Individuals interested in employment are asked to describe any training, education, experience, or skills relevant to this position. Resumes are encouraged.

SUMMARY:Performs a variety of specialized moderately complex secretarial and administrative support duties, including but not limited to taking and transcribing of complex, specialized, or technical dictation; composing of original documents; development and administration of office routines and systems; independent research; and moderately complex budgetary recordkeeping and payroll data processing; and reception.NATURE AND SCOPEUnder general supervision this position typically performs moderately complex level secretarial and administrative support activities, which will vary depending on the area of assignment.Knowledge and

Skills:
Working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.

Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including personalcomputers with word processing and spreadsheet applications.

This is the minimum experience and education/training standards which will be used to admit or reject applicants: High School diploma or completion of GED and a minimum of one (1) year of secretarial experience or two (2) years of clerical experience.ADDITIONAL EMPLOYMENT INFORMATIONEmployment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval.

As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.NOTE: All applicants and employees are subject to the policies, rules, and regulations of the Board of Trustees and the Personnel Commission. The information listed above is only intended to provide you with a general summary of procedures and conditions of employment.

Requirements for Applying


Individuals interested in employment are asked to describe any training, education, experience, or skills relevant to this position. Resumes are encouraged.

SUMMARY:Performs a variety of specialized moderately complex secretarial and administrative support duties, including but not limited to taking and transcribing of complex, specialized, or technical dictation; composing of original documents; development and administration of office routines and systems; independent research; and moderately complex budgetary recordkeeping and payroll data processing; and reception.NATURE AND SCOPEUnder general supervision this position typically performs moderately complex level secretarial and administrative support activities, which will vary depending on the area of assignment.Knowledge and

Skills:
Working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.

Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including personalcomputers with word processing and spreadsheet applications.

This is the minimum experience and education/training standards which will be used to admit or reject applicants: High School diploma or completion of GED and a minimum of one (1) year of secretarial experience or two (2) years of clerical experience.ADDITIONAL EMPLOYMENT INFORMATIONEmployment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval.

As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Temporary employees are paid once a month on the 10th of the month.NOTE: All applicants and employees are subject to the policies, rules, and regulations of the Board of Trustees and the Personnel Commission. The information listed above is only intended to provide you with a general summary of procedures and conditions of employment.

APPLY(CURRENT EMPLOYEES ONLY) APPLY

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Human Resources Technician (Bilingual In English & Spanish Required)

Pajaro Valley Unified School District

Posted 2 weeks ago

VIEW JOBS 11/3/2018 12:00:00 AM 2019-02-01T00:00 HUMAN RESOURCES TECHNICIAN (Bilingual In English & Spanish Required) Employer: Pajaro Valley Unified School District Date Posted: 11/1/2018 Contact: Linda Mejia 831-786-2100 2646 Number Openings: (At time of posting) 1 Length of Work Year: 8 HOUR/12 MONTHS Employment Type: Full Time Application Deadline: 11/16/2018 4:30 PM Pacific Salary: $3,544 - $4,524/MONTH (Plus 5% Bilingual Stipend if Applicable) Date Posted: 11/1/2018 Application Deadline: 11/16/2018 4:30 PM Pacific Employment Type: Full Time Length of Work Year: 8 HOUR/12 MONTHS Salary: $3,544 - $4,524/MONTH (Plus 5% Bilingual Stipend if Applicable) Number Openings: (At time of posting) 1 Contact: Linda Mejia Email: linda_mejia@pvusd.net Phone: 831-786-2100 2646 Job Description / Essential Elements: Print Performs a variety of technical and advanced clerical work in the human resources areas of personnel status transactions, recruitment, development and maintenance of personnel files, employee communications, and the writing and typing of reports relating to Federal and state projects.NATURE AND SCOPEUnder general supervision, performs responsible technical and advanced clerical work to serve internal customers and support external employment activities. While problem-solving challenges are recurring, yet technical in nature, the work environment requires considerable empowerment to interpret policy and procedures, advise others, and communicate the results of personnel transactions. Human relations contacts span to multiple levels within the organization on a continuous basis and outsiders on a frequent basis.DISTINGUISHING CHARACTERISTICSThis is predominately a technical/clerical position in Human Resources. Advancement from clerical to this level requires the completion of two years of college, or the equivalent in experience.ESSENTIAL TYPES OF DUTIES (Examples)Depending on the specific assignment, may be assigned to any combination of the following:•Provides information on personnel policies, procedures, rules and regulations. •Maintains statistical files and charts on salaries and other information for use in preparation of Federal and state reports.•Coordinates and conducts pre-screening interviews; assembles and distributes information to the hiring manager; facilitates interview scheduling and decision processes as instructed.•Composes letters regarding employment or other personnel matters.•Answers inquiries regarding opening and hiring procedures.•Issues notices of employment; conducts orientation and processing of new employees.•Performs duties related to the recruitment, hiring and processing of assigned groups of employees and substitutes. Provides substitutes to school sites and District office.•Prepares recommendations for employment. Determines salary and insurance eligibility.•Maintains and updates all personnel files.•Compiles reports for federal, local and private agencies.•Notifies administrative staff of due dates for performance evaluations; monitors receipt and follows up on late evaluations.•Coordinates the Fingerprinting of new employees for record checks as directed; processes necessary paperwork.•Assures that required credentials, licenses and tests are obtained and maintained by employees in a timely manner.•Administers substitute teacher allocations by using a substitute management system. Periodically updates the system to assure adequate inventory and directories of substitutes.•Attends recruitment fairs. Prepares recruitment materials, travels to fair sites, sets up and tears down recruitment booth, and communicates with the public regarding current recruitment opportunities.•Assists other human resources staff as necessary or assigned.•Performs other duties as required to accomplish the objectives of the position.QUALIFICATIONSKnowledge and Skills: Requires specialized technical knowledge of generally accepted personnel management practices, fair employment practices and laws. Requires sufficient human relations skill to convey technical concepts to others, to deal with sensitive and confidential information, and to facilitate discussions in individual and small group settings. Requires demonstrated skills at accessing relational databases, verifying numerical and demographic information, and entering information onto established data entry screens.Abilities: Requires the ability to carry out all aspects of the position. Requires the ability to learn and interpret the policies, procedures, techniques, and rules governing human resources management at the District within a 6-month period. Requires the ability to achieve harmony and cooperation in communications with others and to prepare professional correspondence for routine communications with both internal staff and the public. Requires the ability to communicate with students, staff, parents and the public using patience and courtesy, and in a manner that reflects positively on the District. Must be able to work well independently and as part of a team.Physical Abilities: Position involves standing, walking, stooping, occasional carrying and lifting of lightweight materials (up to 20 pounds). Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity and hand/eye coordination to use a computer keyboard and common office equipment. Requires speaking and hearing ability sufficient to hear over a phone and carry on conversations.Education and Experience: Requires a High School diploma or equivalent, and completion of at least one year of higher education in human resources management, business, or related field (or equivalent training), plus a minimum of two years of experience in a human resources or employment office. Additional experience may substitute for higher education. Requirements for Applying The District is accepting applications for Human Resources Technician.To be considered, the following must be furnished:Resume3 Letters of recommendationIndividuals interested in employment are asked to describe any training, education, experience, or skills relevant to this position. Letters of recommendations are encouraged. Please attach to your application packet.The process will begin with the competitive screening of qualified applicants. Qualified applicants will be invited to participate in a written, oral, and/or practical examination process. Successful candidates will be ranked on an eligibility list according to the examination score. Final selection will then be made in accordance with Merit System rules from the established eligibility list. Fingerprinting and criminal record checks will be done on all prospective employees. QUALIFICATIONSKnowledge and Skills: Requires specialized technical knowledge of Education Code, Merit System, Union Contracts, fair employment practices and laws. Requires sufficient human relations skill to convey technical concepts to others, to deal with sensitive and confidential information, and to facilitate discussions in individual and small group settings. Requires demonstrated skills at accessing relational databases, verifying numerical and demographic information, and entering information onto established data entry screens. Knowledge of office equipment including computers, word processing and spreadsheet applications.This is the minimum experience and education/training standards which will be used to admit or reject applicants for examination.High School Diploma or completion of GED and three (3) years of experience in a Human Resources or employment office.orHigh School Diploma or completion of GED and one (1) year of college level coursework and two (2) years of experience in a Human Resources office or employment office. Requirements for Applying The District is accepting applications for Human Resources Technician.To be considered, the following must be furnished:Resume3 Letters of recommendationIndividuals interested in employment are asked to describe any training, education, experience, or skills relevant to this position. Letters of recommendations are encouraged. Please attach to your application packet.The process will begin with the competitive screening of qualified applicants. Qualified applicants will be invited to participate in a written, oral, and/or practical examination process. Successful candidates will be ranked on an eligibility list according to the examination score. Final selection will then be made in accordance with Merit System rules from the established eligibility list. Fingerprinting and criminal record checks will be done on all prospective employees. QUALIFICATIONSKnowledge and Skills: Requires specialized technical knowledge of Education Code, Merit System, Union Contracts, fair employment practices and laws. Requires sufficient human relations skill to convey technical concepts to others, to deal with sensitive and confidential information, and to facilitate discussions in individual and small group settings. Requires demonstrated skills at accessing relational databases, verifying numerical and demographic information, and entering information onto established data entry screens. Knowledge of office equipment including computers, word processing and spreadsheet applications.This is the minimum experience and education/training standards which will be used to admit or reject applicants for examination.High School Diploma or completion of GED and three (3) years of experience in a Human Resources or employment office.orHigh School Diploma or completion of GED and one (1) year of college level coursework and two (2) years of experience in a Human Resources office or employment office. EMPLOYEE BENEFITSAll regular employees who work a minimum of twenty (20) hours per week are entitled to the following fringe benefits (effective on the first of the month following employment). The District offers several options for Medical, Dental, and Vision benefits for employee and dependents, Life Insurance, Long Term Disability and sick leave coverage for employee only. Classified employees are required to join the Public Employees' Retirement System (PERS) and as such contribute up to 7% of their monthly salary to PERS on a pre-tax basis.ADDITIONAL EMPLOYMENT INFORMATIONEmployment with the Pajaro Valley Unified School District is not complete or official until applicants meet all pre-employment requirements, including Board of Trustee approval. As part of the selection process, all new employees are required to provide the following information: new employees must be fingerprinted (paid by the District); TB test (paid by the employee); social security card; picture identification; and authorization to work (I-9).PAY DAYS: Permanent employees are paid on the last working day of each month. PROBATION AND SALARY POLICY: Classified positions have a one hundred and thirty days (130) probationary period. New employees typically start on the first step. Additional step increases occur yearly thereafter until the sixth salary step is achieved. Employees who work less than twelve (12) months per year and/or eight (8) hours per day should calculate their pay rate on an hourly basis and/or refer to hourly rates on the Classified Salary schedule. APPLY(CURRENT EMPLOYEES ONLY) APPLY Back To Search Results Page Pajaro Valley Unified School District Corralitos CA

Administrative Secretary-Ii Temporary Opportunity Bilingual In English & Spanish Required

Pajaro Valley Unified School District