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ELEVATE TO EL DORADO
The County of El Dorado is recruiting applicants for Administrative Secretary. This recruitment will establish a list for the purpose of filling current and future vacancies for up to three (3) months. If you are interested in the position of Administrative Secretary within any County department, please submit your application.
We currently have the following vacancies:
Under general supervision, provides varied secretarial and office administrative assistance to a division manager or head of a smaller department and related supervisory and professional staff; may provide direction to office support staff.
This class is distinguished from other County office support classes in that incumbents provide secretarial and office administrative services for a designated division manager or manager of a small or single-purpose department and related supervisory or professional staff. General guidelines for action are normally established by the division manager, however, day-to-day activities may require the use of initiative and independent judgment, particularly when prioritizing work from several staff members or when dealing with a variety of County staff and representatives of the public. This class is distinguished from Executive Secretary in that the latter normally provides secretarial and office administrative support to a major department head, and requires knowledge of multiple County functions and activities.
Examples of Essential Functions
Receives and screens visitors and telephone calls, providing factual information, which requires the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
Opens and sorts mail and attaches pertinent back-up materials; processes outgoing mail as required.
Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or prior materials; may use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures and appropriate English usage.
Organizes and maintains various office files, including personnel and tickler or follow-up files; purges files as required.
Assists with the development and administration of the annual budget; may prepare or maintain statistical, fiscal or payroll information.
Follows up on projects, transmits information, and keeps informed of division activities.
Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines.
May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.
Attendance and punctuality that is observant of scheduled hours on a regular basis.
Performs other duties as assinged.
Education & Experience Requirements (typing "See Resume" in application will not be accepted)
Where college degrees and/or college course credits are required, degrees and college units must be obtained from an accredited college or university. Courses from non-accredited institutions will not be evaluated for this requirement.
Either one year of secretarial experience providing responsible office and administrative support assistance at a level equivalent to the County's class of Secretary OR three years of general clerical or office support experience.
NOTE: The above qualifications are a typically accepted way of obtaining the required knowledge and skills.
Specified positions may require possession of a valid drivers license.
NOTE: Specific positions may require skill in taking dictation as a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately.
The County Of El Dorado, California