Administrative Secretary

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Administrative Secretary

Dean of Students

Campus: Moore

Position number: B99900

Salary: $34,318-$37,318

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:

Provides administrative support to a Dean or Director. Performs general office duties and complex clerical duties. May oversee the scheduling and job assignment of temporary or part-time clerical employees.

Minimum Qualifications:

High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.

Preferred Qualifications:

Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Major Duties and Responsibilities:

• Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.

• Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean- or Assistant Dean-led events.

• Communicates verbally and in writing with faculty, staff, administration, and students in an appropriate and professional manner while maintaining confidentiality and FERPA standards.

• Builds the on ground and web schedule of classes each semester to include entry in the system, collection of documentation for adjunct faculty, room schedules, room availability, and required reports.

• Provides general administrative support for campus Dean or Assistant Dean, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.

• Provides administrative support to Dean or Assistant Dean, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.

• Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Assistant Dean, faculty, and appropriate committees.

• Creates, processes, submits, and maintains records of faculty contracts in accordance with established procedures and deadlines using database systems as required.

• Supports the advancement of diversity, equity, accessibility, and inclusion efforts of the institution.

• Other duties as assigned

Knowledge, Skills and Abilities:

• Knowledge and broad understanding of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation.

• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community.

• Ability to work independently and manage time and resources efficiently and effectively.

• Strong computer skills to include database management, word processing, spreadsheets, and email.

• Knowledge of Motlow and TBR policies and procedures.

To ensure consideration, interested applicants must submit an application and resume online at

www.motlowjobs.com

Human Resources Office, Dept. 200

Motlow State Community College

Telephone (931) 393-1545, TDD (931 393-1621)

E-mail; jobs@mscc.edu

Website: www.mscc.edu

Motlow College is an EEO/AA/Title VI/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.