The Office of Accessibility Services at West Virginia University is seeking applications for a Temporary Administrative Secretary Senior. This position is responsible for providing office support, managing My Access, providing budgetray support, and troubleshooting technology problems.
In order to be successful in this position, the ideal candidate will:
Respond to inquiries made to the OAS vanity email account as well as phone and fax lines which can include: responding to general questions, uploading documentation sent, archiving prospective student's documentation, as well as saving email in a manner that allows the staff of OAS as well as others within WVU to view when requested.
Responsible for electronic and physical key assignment and management.
Assist in organizing, planning, and coordinating special events.
Procure and maintain a complete inventory of office supplies and equipment including office copiers, computer purchases through Mountaineer Marketplace and MyExpenses.
Manage professional interpreters, captioners, and student worker employee timecards and approves bi-weekly payroll including manual overrides for timecard errors in MyAccess.
Organize travel arrangements for staff professional development and director approved travel in MyTravel.
Assist staff in P-Card reconciliation in MyExpenses.
Provide budgetary administrative support for the Director of OAS.
Collecting revenues and making deposits, as necessary.
Install and troubleshoot problems with computer and software. Contact the vendor technical team or University ITS for updates and problems that are occurring.
Upgrade and manage licensed software.
Pay Grade: 12
Length of Assignment: 8.5 Months
Work Hours: 20 Hours per Week
Up to 18 months of education or training beyond high school or equivalent education/experience.
Two (2) years of secretarial or office administration experience.
High level of confidentiality and professionalism.
Ability to operate general office equipment.
Proficient computer and technology skills, including Microsoft Office, SSC Campus, Banner, and Star.
Ability to work in a high-traffic environment.
Ability to adapt to changing situations and needs.
Ability manage multiple tasks simultaneously and accurately while still meeting deadlines.
Knowledge of WVU policies and procedures.
Ability to communicate clearly and concisely, both orally and written.
West Virginia University Research Corporation Human Resources