Administrative Secretary - Case Management Social Services
Eisenhower Medical Center
Rancho Mirage , CA 92270
Posted 1 week ago
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* Job Objective: A brief overview of the position.* Responsible for assisting in administrative operations as directed by the Director; provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception. * Reports to* Director Case Management * Supervises* N/A* Ages of Patients* N/A* Blood Borne Pathogens* Minimal/ No Potential * Qualifications * Education * Required: HS Diploma, GED or higher level degree * Preferred: AA degree in business or related field * Licensure/Certification * Required:N/A* Preferred: N/A* Experi
ence * Required: Two (2) years of administrative support experience * Preferred: Administrative support experience in healthcare setting * Essential Responsibilities * Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations. * Answers phones and facilitates prompt messages to appropriate staff. * Prepares correspondence, reports, schedules, etc. and distributes as appropriate. * Maintains calendars for Director; changes in schedule are relayed to all concerned in a timely manner. * Facilitates meeting setup (date, time, location, packets, food, etc.) and records and transcribes minutes as requested. * Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas. * Assists in creation of forms and flyers * Prepares staff annual and probationary evaluation packets for all reporting areas. * Maintains employee files for department(s) (PAF changes, terminations, counseling's, education, etc.). * Maintains confidentiality of information handled and forwards originals to Human Resources Department. * Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines. * Assures all assignments/projects are completed within required timeframes. * Schedules and coordinates interviews; prepares interview packets and arranges meeting space. * Obtains signatures and processes requests (capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education and travel requests, etc.). * Complies with departmental plan to meet budget goals. * Orders supplies as necessary for the administrative offices. * Picks up, sorts and distributes mail for department(s). * Performs other duties as assigned.