State Of Arizona Buckeye , AZ 85396
Posted 7 days ago
ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE SECRETARY II
Job Location:
Address:
Arizona State Prison Complex (ASPC) - Lewis
26700 South Highway 85
Buckeye, Arizona 85326
https://corrections.az.gov/
Posting Details:
Salary: $32,400.00
Grade: 13
Closing Date: 07/05/2024
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an Administrative Secretary II who is detailed, organized and thorough. If this fits your description, it may be the right opportunity for you! This position is responsible for daily communications, meetings, filing, organizing, handling the unit's budget, report writing, and timekeeping at the Arizona State Prison Complex - Lewis
Job Duties:
Performs general administrative functions for the unit manager
Screens calls, compose correspondences, and answers routine questions
Schedules appointments and meetings/conferences
Organizes and maintains confidential and administrative files
Assists unit administration in tracking and maintaining the budget
Acts as primary timekeeper and the policy liaison
Generates, copies, files, and distributes various reports
Orders and maintains office supplies
Serves as backup for clerical support staff in their absence
Drives on State business
Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
General office practices and procedures
Personal computers, using Microsoft Suite and Google Suite
Business English and basic mathematics
Payroll practices and procedures
Skill in:
Composing routine correspondence, including proper format, spelling, and language usage
Verbal and written communication
Providing highly detail-oriented results
Record keeping and report generation
Time and project management
Scheduling and coordinating arrangements for meetings
Establishing and maintaining interpersonal relationships
Taking and transcribing meeting minutes
Ability to:
Maintain files of correspondence, records, and reports
Maintain confidentiality
Adapt to changing priorities
Learn and adhere to department policies and procedures
Work in a prison environment
Handle detailed work with accuracy and
Selective Preference(s):
Two (2) years of professional office experience and proficient in Microsoft Office and Google Suite
Pre-Employment Requirements:
Employment is contingent on the selected applicant passing a background investigation and drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
State Of Arizona