Administrative Secretary I- Print Shop- Mount Sinai Hospital -Full-Time - Monday-Friday, 8Am-4Pm

Description Provides support to the Manager of the Printing Services and department. Major responsibilities include Job intake, Answering of phones, ensuring all print req's are completely filled out with specifications, coordinating the distribution of work to proper area of department, uploading, maintaining and researching inquiries of Charge-back system; compiling budget information; preparing and reviewing invoices for payment. Working with vendors and accounts payable to resolve billing issues. Manages Business card storefront and provide links to userbase for ordering. Responsibilities Dimensions: Assists Manager in all administrative phases of Print operations.

Principle Duties Performs administrative duties for Manager and his assistants. This involves maintaining files for department personnel, budget data, vendor activity, invoices, bid proposals, user surveys and other documentation. Collects and prepares data for monthly reports which entails tracking of key volume indicators.

Monitors monthly budget activity, assists with researching backup to recharges, researches any discrepancies, and acts as liaison with userbase. Assists in compiling, preparing and coordinating data for a budget of $1,700,000 and allocating chargebacks volumes for Printing department. Prepares departmental invoices of $900,000 per year for approval and payment; interacts directly with vendors and Accounts Payable accordingly.

Monitors and tracks overtime chargebacks. Records and tracks checks for pay by check orders. Gathers, records and tracks chargeback volume.

Responds to inquiries regarding charges to business units. Downloads Chargebacks from database system to be sent to finance on a monthly basis. Maintains and prepares mailing and distribution information for Printing Department . Coordinates and updates mailing expense allocation.

Primary Contacts: Management and staff, General Services Administration, various departments of the Firm and external vendors. Supervision Exercised: Minimal.

Supervision Received: Works independently on a daily basis but receives direction with goals from management. Reports to Manager of Printing. Qualifications Minimum 5 years secretarial or administrative experience. Good communication and mathematical skills. Extensive working knowledge of Windows, Lotus 123, WordPerfect and Microsoft Word. Needs past experience in the Printing Business. Non-Bargaining Unit, 571 - Print Shop

• MSH, Mount Sinai Hospital Employer Description Strength Through Diversity The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care.
  
  When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by: Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
  
  Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination. Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers. At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.
  
  We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally. Explore more about this opportunity and how you can help us write a new chapter in our history! "About the Mount Sinai Health System:
  
  Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment.
  
  The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S.
  
  News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked:
  
  No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S.
  
  News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
  
  The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve.
  
  Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism." EOE Minorities/Women/Disabled/Veterans Compensation The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $20.7509 - $28.899 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Minimum 5 years secretarial or administrative experience. Good communication and mathematical skills. Extensive working knowledge of Windows, Lotus 123, WordPerfect and Microsoft Word. Needs past experience in the Printing Business. Non-Bargaining Unit, 571 - Print Shop

• MSH, Mount Sinai Hospital

Dimensions: Assists Manager in all administrative phases of Print operations.

Principle Duties Performs administrative duties for Manager and his assistants. This involves maintaining files for department personnel, budget data, vendor activity, invoices, bid proposals, user surveys and other documentation. Collects and prepares data for monthly reports which entails tracking of key volume indicators.

Monitors monthly budget activity, assists with researching backup to recharges, researches any discrepancies, and acts as liaison with userbase. Assists in compiling, preparing and coordinating data for a budget of $1,700,000 and allocating chargebacks volumes for Printing department. Prepares departmental invoices of $900,000 per year for approval and payment; interacts directly with vendors and Accounts Payable accordingly.

Monitors and tracks overtime chargebacks. Records and tracks checks for pay by check orders. Gathers, records and tracks chargeback volume.

Responds to inquiries regarding charges to business units. Downloads Chargebacks from database system to be sent to finance on a monthly basis. Maintains and prepares mailing and distribution information for Printing Department . Coordinates and updates mailing expense allocation.

Primary Contacts: Management and staff, General Services Administration, various departments of the Firm and external vendors. Supervision Exercised: Minimal.

Supervision Received: Works independently on a daily basis but receives direction with goals from management. Reports to Manager of Printing.