Alabama State University Montgomery , AL 36101
Posted 2 weeks ago
Alabama State University, College of Education, Zelia Stephens Early Childhood Center, invites applications to fill the position of Administrative Secretary. The successful candidate will help effectively complete the day-to-day operations of the early childhood center. This may include working with parents, teachers, and students.
Duties and Responsibilities:
Provide confidential administrative support, perform or coordinate secretarial work for the Director of Zelia Stephen Early Childhood Center
Submit requisitions, travel authorizations, add/update vendors information, travel reimbursements and assist with entering annual sick leave, and compensatory time for Bi-weekly and Monthly payrolls
Manage and monitor the schedules of faculty and staff, and changes and withdrawals of students
Organize and implement procedures for administrative operations of the center, such as parent orientation, center tours, student placement, internships, and field experience in collaboration with the center director
Compile factual information form files records, publications and other sources, and tabulates this information in accordance with standardized report form
Determines with pertinent materials from the files should be attached to certain documents with which the supervisor must deal
Compose drafts of repots and letters for the supervisor's review, and transmits replies to routine correspondence on the supervisor's behalf
Assist in arranging meeting of the unit's staff or faculty, and serve as recording secretary the such meetings; prepare finished correspondence, reports and materials
Type minutes, correspondence and other documents relating to the operation of the unit, and proofreads these materials to ensure their accuracy
Establish and maintain accurate and current files of letters, reports, records, and other documentary materials, and ensures that information in these files is kept confidential
Answer the telephone, place calls make appointments and reservations, receives visitors, and function as an office receptionist
Perform general office management duties and recommends methods for improving office procedures
Facilitate center visits as needed
Interpret and apply policies and procedures for routing incidents
Assist food service staff with completing and submitting meal preparation paperwork
Perform other duties as assigned
An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required.
Interested applicants must include the following with online application:
Resume
Cover letter
A typing proficiency exam of 40 net words per minute is also required.
To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the closing date of this announcement. Fax results to (334) 229-8752.
Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. You may contact the College of Education at (334) 229-4314 or your local Employment Service Center to schedule an appointment.
EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.
All positions require the passing of a background check and some the passing of a drug screen.
Alabama State University