Administrative Secretary-Curriculum And Instruction

Roswell Independent School District

Job Description

Job Title: ADMINISTRATIVE SECRETARY - CURRICULUM AND INSTRUCTION

Reports To: ASSISTANT SUPERINTENDENT FOR CURRICULUM AND INSTRUCTION / CURRICULUM AND INSTRUCTION DIRECTOR(S)

General Job Description:

Under indirect supervision, coordinate and provide administrative/secretarial support to the Assistant Superintendent for Curriculum and Instruction (C & I) and Director(s) of C & I.

Essential Duties and Responsibilities:

• Assist staff with a variety of office tasks, such as managing telephone calls, typing correspondence, emails, requisitions, memorandums, minutes, reports and forms as directed by the Assistant Superintendent of C & I and Director(s) of C & I.

• Work cooperatively with colleagues, supervisors, and administrators.

• Follow District policies and administrative rules and regulations.

• Maintain behavior appropriate to performing and accomplishing assigned duties.

• Project over-all concern for personal appearance as it relates to job performance.

• Input and analyze data, and draft reports/proposals for approval or acceptance.

• Prepare and maintain various reports and contracts; process contracts, requests for payment. Type and ensure proper processing of RFP's. Log and distribute materials, equipment and/or supplies.

• Distribute and track surveys, complete mandatory reports for signature based on collected data.

• Assist with preparation and/or prepare budget documents for review. Process, post and balance budget expenditures and receipts.

• Assist in processing all areas of travel including but not limited to accommodations and travel forms.

• Process and organize all leave forms and work agreements.

• Maintain and keep all records/files current.

• Order and maintain office equipment and supplies; inventory all supplies and material.

• Organize professional development; administrator/teacher induction and administrator/teacher seminars.

• Arrange for the pick-up and delivery of materials.

• Arrange special functions and meetings.

• Gather, file, and disseminate information as may be required.

• Knowledge of computer systems, including data bases and word processing programs.

• Personal and professional task management through the use of technology.

• Maintain confidentiality with sensitive matters.

• Be flexible and able to prioritize tasks and maintain accurate and detailed records for multiple administrators.

• Report to work on time and work no less than 7 hours per day.

• Work independently with very little supervision.

• Assist the Director of C & I as a point of contact within the Director's areas of expertise.

• Assist with the Summer School Program.

• May be required to perform other related duties as assigned by your supervisor(s).

Supervisory Responsibilities:

May be required to supervise student workers and internships.

Qualifications:

• High School diploma or GED
• Three years' experience in an administrative clerical position, at least one of which should have been in an educational environment.

Physical Requirements:

Sitting, standing, lifting and carrying (up to 40 pounds), climbing stairs, reaching, squatting, kneeling, having full mobility of fingers/hands, and moving light furniture may be required, unless ADA accommodations have been mutually agreed on and does not create an undue hardship upon the district.

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Roswell Independent School District

ADMINISTRATIVE SECRETARY - CURRICULUM AND INSTRUCTION

Safety and Health:

Knowledge of universal hygiene precautions (blood borne pathogens, body fluids, etc.)

Equipment/Material Handled:

Must know how to properly operate, or be willing to learn to operate, multi-media equipment including current technology as needed.

Work Environment:

Must be able to work within various degrees of noise and temperature. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. May work under stressful conditions on occasion.

Terms of Employment:

Salary and work year to be established by the Board.