Administrative Secretary - Continuing Education

Alabama State University Division of Continuing Education (CE) invites applications to fill the position of Administrative Secretary.

Duties and Responsibilities:

• Effectively maintain CE accounting, contracts, requisitions to include records of departmental purchases, equipment, travel statistical data, and daily office activities, daily program activities and appointments

• Maintain the accounting component of Destiny One and Peoplesoft, and provide regular budget updates and reports

• Compile factual information from files, records publications and other sources, and tabulates this information in accordance with standardized report form

• Receive, open, sort and distribute mails as directed

• Establish and maintain accurate and current files of letters, reports, records and other documentary material and ensure that information in these files is kept confidential,

• Render administrative assistance as directed in accordance with specific written or oral instructions

• Prepare request for office supplies as needed

• Perform other duties as assigned

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required.  Must have excellent verbal and written communications skills, be proficient in Microsoft Office Suite and Google Workspace, and have great organizational skills.

A typing proficiency exam of 40 net words per minute is also required. To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the announcement closing date.

Proficiency exams administered by ASU's College of Education, and state Career Service Centers are accepted.   You may contact the College of Education by calling (334) 229-4632 or emailing rbell@alasu.edu to schedule a typing proficiency exam, or contact your local career center for an appointment.EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.