Administrative Secretary - Disability Services

Job Description

Alabama State University, Disability Services, invites applications to fill the position of Administrative Secretary. The selected candidate will, under general supervision, provide secretarial support for the department.

Duties and Responsibilities:

• Compose letters and memorandums from general notes, proofread all materials typed to ensure accuracy

• Compile factual information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report form

• Receive, open, sort and distribute mail as directed

• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments

• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential

• Render administrative assistance as directed in accordance with specific written or oral instructions

• Prepare requests for office supplies as needed and receive such supplies

• Answer the telephone, place calls, make appointments and reservations

• Hire and supervise students assigned to the Federal Work Study and 20-Hour Work Programs

• Perform general office management duties, recommends methods for improving office procedures

• Perform other duties as assigned

Minimum Qualifications

An Associate's degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience or a certificate in Secretarial Science with two (2) years of administrative or secretarial experience or an equivalent combination of education and experience is required. A typing proficiency exam of 40 net words per minute is also required.To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the announcement closing date.

Proficiency exams administered by ASU's College of Education, and state Career Service Centers are accepted. You may contact the College of Education by calling (334) 229-4632 or emailrbell@alasu.eduto schedule a typing proficiency exam, or contact your local career center for an appointment. Only Applications that have corresponding proficiency exams will be considered.

Supplemental Information

EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.