Administrative Secretary (2291)

Description

Performs complex and responsible clerical, secretarial, and administrative duties for a district administrator or the principal of an elementary school. Clerical duties require the ability to perform skilled typing/keyboarding using a standard computer keyboard.

CURRENT VACANCY: One (1) full-time permanent position (8 hrs/day, 10.5 mos/yr), with full benefits, at Lincoln Elementary School. The resulting list from this recruitment will be used to fill both permanent and substitute (temporary) positions during the validity period.

A TYPING CERTIFICATE IS REQUIRED WITH THIS APPLICATION: MINIMUM 50 NET WORDS PER MINUTE WITH 80% ACCURACY. Please see special instructions below regarding this requirement.

Examples of Duties

Note: The following is only a partial list of examples of duties. A more complete list of duties and responsibilities for this classification can be found on our web site at www.gusd.net: https://www.schooljobs.com/careers/gusd/classspecs.

• Reviews, logs, determines priority, and routes correspondence.

• Composes and prepares correspondence independently.

• Acts as receptionist, screens calls and visitors, and refers inquiries, as appropriate.

• Explains District policies and procedures in person or by phone; assists students, parents, and teachers by providing information.

• Uses computer to type a variety of materials such as charts, memoranda, requisitions, letters and reports.

• Makes appointments and arranges conferences and meetings.

• Relieves supervisor of routine personnel, budget, and payroll functions; orders, receives, and stores a variety of supplies.

• Initiates and maintains a variety of files and records of information such as payroll, budget and student enrollment, progress, transfers, attendance, and accidents.

• Maintains manuals and updates resource materials.

• May serve as secretary to a committee preparing the agenda and taking minutes of meetings.

• May provide technical or functional supervision to general clerical positions.

• Performs related duties as assigned.

Employment Standards

Minimum Requirements:

Experience: Two years of recent experience in increasingly responsible and complex clerical work.

Typing Certificate: Minimum 50 net words per minute with 80% accuracy (see information below).

License or Certificate: Possession of a Standard Red Cross First Aid Certificate within three months of employment.

Desirable: Written and oral proficiency in an additional language.

TYPING CERTIFICATE REQUIREMENTS: MINIMUM 50 NET WORDS PER MINUTE WITH 80% ACCURACY.

Applications without the required certificate are disqualified. Applicants may call the Human Resources Department for further information. Scan and attach certificate to the online application. Certificate must meet the following conditions:

Not acceptable: Self-administered online/Internet test scores and certificates.

Acceptable: Certificates from an employment/temp agency, a government agency, a business college, an adult school, or a public school system. Certification may be in the form of a certificate, letter, or a form and must include the following information:

1.Name, address, telephone number of issuing agency and name and signature of person certifying the results.

2.Name of applicant.

3.Date of test. The test must be dated within two years of the application filing date. Certificates older than two years are not accepted.

4.Gross typing speed, net speed, and number of errors or percentage of accuracy.

5.Duration of test in minutes.

Examination Process

To apply: Visit www.gusd.net: https://www.schooljobs.com/careers/gusd.

Phone inquiries are welcome at (818) 241-3111, Ext. 1378.

Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application.

A typing certificate must be attached. If desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.

A review of applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of top-qualifying applicants whose qualifications best meet the current needs of the District will be invited to participate in the next step of the examination process.

The examination will include a job simulation written project and a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process.

Salary: Listed salary amounts indicate the first and last steps of the range for the position.

Probationary Period: 130 days of paid service.

After an offer of employment, a candidate must submit evidence of freedom from tuberculosis, fingerprint clearance with the Department of Justice, and a pre-employment physical exam (district-paid).

Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance.

The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District's Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:

Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.net

Section 504 Coordinator: Hagop Eulmessekian, 223 N. Jackson St., (818) 241-3111, Ext. 1416, heulmessekian@gusd.net

Title II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net