California Department Of Education Concord , CA 94519
Posted 4 days ago
CLASS TITLE: ADMINISTRATIVE SECRETARY II
DEFINITION: Under direction of a district administrator, performs complex high-level
secretarial and clerical support requiring initiative and independent judgment in
accordance with established procedures, and performs related work as required.
EXAMPLES OF DUTIES:
Acts as an office manager and secretary to a cabinet-level administrator or a district official in a major administrative office
May be required to attend, and take and transcribe minutes of administrative meetings
Composes, edits and prepares correspondence, reports and other documents
May perform administrative duties on special projects
Receives the public and assures resolution of problems, complaints and other specific issues
Arranges and schedules appointments, meetings, trainings, inservices, workshops, conferences and other events
Compiles and prepares data for complex statistical or confidential reports
Assists in budget preparation, allocation, recordkeeping, monitoring and control
Explains administrative policies and procedures to the staff and public
May assist with the issuance, monitoring and all customer service and interactions related to Cal Cards
May assist with the oversight of the Uniform Public Construction Cost Accounting Procedures and other legal processes and procedures, as well as the maintenance, preparation and submittal of reports and recordkeeping
Organizes and maintains operational records and files
Screens and routes mail
Operates standard office equipment, including computers and related software and provides training and support to others when necessary
Supervises secretarial and clerical functions of the department
Attends job-related meetings and training as required
Performs additional duties as directed by the Superintendent or designee
DESIRABLE QUALIFICATIONS:
Training and Experience: A combination of training and experience equivalent to increasingly responsible experience in performing high-level clerical or office management duties, including progressively responsible secretarial duties.
Knowledge of:
Office management, secretarial procedure and practices
English grammar, punctuation and spelling
The principles and practices of bookkeeping
Policies, laws and regulative procedures
District organization and operations
Computer operation and related software use
Skill in:
Working independently
Handling confidential material with discretion
Establishing and maintaining effective working relationships
Taking notes and minutes quickly and accurately
Ability to:
Operate a computer and related software
Licenses and Certificates:
A valid California driver's license
Sample Physical Abilities
Hear and speak to make presentations and exchange information in person and on the telephone; communicate so others will be able to clearly understand normal conversation; dexterity of hands and fingers to operate a computer keyboard and manipulate paper; see to read, prepare documents and reports and to observe other personnel; sit or stand for extended periods of time; work at a desk, conference table, or in meetings in various configurations; hear and understand speech at normal levels; kneel, bend at the waist, reach overhead, above the shoulders, and horizontally; lift objects weighing up to 25 pounds.
CST, Salary Range: 507
MT. DIABLO UNIFIED SCHOOL DISTRICT
Approved by Board of Education: June 15, 2010
Requirements / Qualifications
Requirements / Qualifications
California Department Of Education