Administrative - Sales Assistant

Productivity Inc Plymouth , MN 55447

Posted 6 months ago

Administrative Assistant - Sales Support Specialist

The ideal candidate will be professional, energetic, extremely well organized, a quick learner and possess a Can Do / Will Do attitude. This person will work closely with our Machine Tool Sales Team to improve the efficiency of the sales process and to provide the customer with a positive sales experience.


  • Maintain sales and customer databases; record and communicate progress on sales opportunities, record and communicate progress during delivery/install stages, update customer information. Create and run sales analytics reports as requested

  • Create and edit multiple spreadsheets. Ability to utilize advanced Excel functions VLOOKUP, Pivot Tables, macros, etc

  • Prepare and design general correspondences, memos, presentations, etc. Proofread for spelling, grammar, layout, etc. Responsible for accuracy and clarity of final copy

  • General administrative duties - copy, set up files, track expenses, etc

  • Prioritize and help manage multiple projects simultaneously, and follow through on issues/requests in a timely manner

  • Attend meetings and coordinate with other departments as requested by Sales team. Take meeting notes in customer-facing sales meetings. Ensure that uncovered customer questions and needs are properly documented for follow-up

  • Assist in the creation of customer focused presentations as requested


  • Three or more years administrative sales support experience

  • Experience and confidence working with multiple software applications, databases

  • Proficiency in MS Office (Excel, Word, Outlook) Intermediate to advanced knowledge of Excel

  • Experience working in databases and running reports

  • Flexible and adaptable. Able to organize tasks and time to ensure completion of all duties. Excellent follow-up skills

  • Responsive, professional and courteous. Able to communicate clearly and confidently with fellow employees, customers and suppliers

  • Strong attention to detail

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Administrative - Sales Assistant

Productivity Inc