Administrative Rules (Arm) Specialist Part-Time

Division Overview:

The State's Attorney's Office in the Montana Department of Justice is dedicated to ensuring justice and upholding the rule of law on behalf of the people of Montana. The office includes the Solicitor General's Office, Criminal Prosecution and Appellate Services, Civil Services and Consumer Protection. The functions within the office include defense of Montana's laws as passed by the Legislature, constitutional challenges, determining legal sufficiency of ballot initiatives, prosecution of criminals, handling all phases of litigation from district court proceedings through appeal, and complex litigation of antitrust matters, including, but not limited to, various economic markets (pharmaceutical, healthcare, agricultural and information technology industries).

Job Overview:

The Administrative Rules Specialist oversees the administrative rule writing and submission processes for the Department of Justice. The position is responsible for ensuring that rule writing and submission complies with the Montana Administrative Procedures Act (MAPA). The position manages multiple rule writing projects department-wide and ensures timelines are met.

Duties include:

• Reviews draft administrative rules prepared by program staff and edits content to ensure proper format, grammar, and language/phrasing.

• Advises program and senior management regarding administrative rules requirements.

• Communicates with the Office of the Secretary of State to ensure that the submission of notices, adopted rules, and replacement pages follows accepted official formatting rules.

• Maintains systems to track and monitor rule preparation, docket filing and publication dates, mailing requirements, sponsor notifications, and file closing dates.

• Establishes and maintains a comprehensive administrative rule filing system for the department.

• Maintains accurate and comprehensive administrative rule records, interested party databases, and coordinates mailings to interested persons as required by Montana law.

• Collects and maintains information related to legislative bills that may be related to rule actions.

This position is part-time, 20 hours a week and would be eligible for health insurance benefits. This position may be eligible for a $1.50 statutory increase on 7/1/2024.

This is a modified position, legislatively funded through the legislature every two years.

Minimum Qualifications

• Bachelor's degree in business or public administration, communications, public relations, journalism, creative writing, or related degree.

• OR an associate degree in paralegal studies from an accredited institution plus two years of administrative or paralegal experience in legal settings including experience with pleadings, legal terminology, and filing processes with various court systems.

• Equivalent combinations of directly related education and experience may be considered on a case-by-case basis.

Preferred:

• One year of experience working with the Administrative Rules of Montana, the Montana Administrative Procedure Act (MAPA), and Montana Secretary of State procedures for formatting and filing administrative rules.

Special Instructions:

The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the résumé and cover letter, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.

Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

Successful applicant(s) will be subject to:

• Criminal History Fingerprint Check

• Driving History

HOW TO APPLY:

To be considered for this position, you must attach a résumé at the time of application.

Tip: When attaching your resume, you must mark the attachment as a "Relevant File".

Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.

A complete online state application is not required. To initiate an application, attach the résumé to be considered for this position. Failure to attach résumé will result in an incomplete application that will not be considered further.

Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process.

All documents for Veteran or Disability preference must be received or date stamped by the closing date. Please submit preference documentation to Terri Christianson at Terese.Christianson@mt.gov via File Transfer Service.

To request an accommodation with the application process, please contact the HR office.

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

• Medical, dental and vision coverage

• Retirement plans

• Generous paid vacation, sick and holidays

• Pre-tax Flexibility Spending Accounts

• Employee Assistance Program

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

This Organization Participates in E-Verify.

Minorities are under-represented in this position and are encouraged to apply.