Administrative & Recruiting Assistant
St. Louis Park , Minnesota 55416
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kp companies is looking for an organized, enthusiastic Admin Assistant to join our growing team. As an Admin Assistant, you would play a key role in operationally scaling the office and helping to deliver positive and seamless candidate, client and employee experiences. A successful candidate will embrace a whatever-it-takes mantra to roll up their sleeves and achieve team goals. In their daily roles, our employees enjoy significant autonomy, responsibility, and opportunities beyond their years of experience, making kp a challenging and rewarding place to work.The Role:
As Admin Assistant, you will be responsible for the day-to-day management of all office operations, accounting, payroll and client/candidate intake procedures, as well as helping to deliver a positive experience for all.Office Management:
- Raise an already high standard of professionalism in the kp companies, St. Louis Park office, with the intention of improving company operations, accounting, employee, candidate and client satisfaction.
- Being the voice of kpby serving as the receptionist, answering and directing incoming calls and greeting, directing, and assisting all visitors
- Improve and implement office, accounting, candidate & client intake procedures and best practices.
- Maintain office efficiency, including but not limited to procuring, receiving, and tracking resources; managing schedules; preparing reports and thinking strategically about cost-effective ways to reach more clients, candidates and improve the office environment & efficiencies.
- Identify and liaise with vendors, payroll providers; negotiate contracts
- Own reception and hospitality
- Coordinate events and/or conferences for purposes of marketing, client engagement and talent attraction
- Complete renewal or certification applications.
- Research information that will add value to the company, clients, and candidates.
- Schedule meetings, manage email and calendar for the executive team, as needed
- Prepare weekly meeting agenda, reports, PowerPoint as needed.
- Manage/Monitor Social media including Twitter, Facebook & LinkedIn daily
We Look For:
- Bachelors degree, with strong academic credentials and demonstrated extracurricular leadership or equivalent experience and a demonstrated track record of successful office support.
- 1-5 years or strong internship experience in office administration or relative role
- Team oriented, all-hands-on-deck attitude, high energy and enthusiasm
- Strong attention to detail with the understanding that no task is too small for success
- Tech savvy (Google for Work products)
- Social savvy with a growth mindset