Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Administrative Receptionist

Expired Job

Goodwill Seattle Seattle , WA 98144

Posted 3 months ago

Job Summary

The Adminstrative Receptionist must have a high level of professionalism as the first contact receiving Seattle Goodwill guests. All guests must be greeted in a timely and courteous manner with the same high level of service for both outside or inside inquiries. This position manages telephones for the administrative building and performs administrative duties for other departments as needed.

Essential Functions:

Manage front office reception and phones, handling customer inquiries.

Interact with culturally-diverse internal and external customers.

Provide excellent customer service to callers, visitors and staff.

Train other administrative staff as necessary.

Control building access for visitors. Issue visitor passes and maintain visitor, staff, student sign-in logs.

Send, receive, and distribute mail, including preparation and distribution of courier deliveries.

Manage Facility Department work-orders for the building/enter work orders-contact Maintenance Team directly for emergency issues.

Forward special event inquiries as instructed.

Maintain postage machine, including supply ordering.

Monitor postage account and prepare monthly reports.

Log in checks received in the mail for accounting.

Maintain separate log in book for check pick-up.

Assist with conference room reservations and car use reservations.

Maintain conference room reservation book for meetings.

Maintain front desk reference manual and materials on SharePoint.

Keep lobby and reception area neat, clean and stocked with necessary supplies.

Order copy machine supplies including paper. Schedule repair/maintainance when necessary. Print out monthly reports.

Purchase break area supplies.

Contact first aid representatives in emergencies.

Attend any trainings necessary to the position (ie, Loss Prevention training, etc.).

Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents.

Perform other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The essential functions listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Job Requirements:

Education:High School diploma or equivalent. Associate's degree or post high school training or education preferred.

Experience: Minimum 1-2 years of receptionist or office experience. Experience in handling multiple phone lines and dealing with multiple requests at one time.

Strong organizational skills with attention to detail and accuracy.

Demonstrated ability to handle stressful situtations with a high degree of diplomacy and tact with a strong customer service focus.

Demonstrated ability to handle requests quickly and effieciently and to take initiative in a fast paced environment.

Specific Skills/Knowledge/Licenses: Proficient in Microsoft Suite (Word, Outlook, Excel). Ability to learn new software as needed for the position.

Typing skills minimum 45-50 words per minute.

Essential Physical Abilities:

Able to safely lift/push/pull up to 20-30 lbs.; reach above head level; full range of body motion with the ability to stoop, bend and squat; grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, including but not limited to keyboards and calculators. Able to move through a wide variety of physical environments without assistance; including ramps, stairs, small spaces and uneven terrain.

Able to use standard office equipment without assistance. Maintain reliable attendance.

Essential Mental/Sensory Abilities:

Excellent written, verbal, and inter-personal communication skills

Time management and prioritizations skills, with ability to multi-task

Problem solving

Working Conditions:

Office environment, moderate noise level. Must be able to work from 8:00 am 5:00 pm.

Flexibility of this schedule is limited to ensuring coverage of the receptionist desk; coverage details should be negotiated between reception staff and approved by manager. This position may require occasional travel to store locations, offsite meetings and events.



See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Specialist I

Triplenet Technologies

Posted Yesterday

VIEW JOBS 11/20/2018 12:00:00 AM 2019-02-18T00:00 <meta http-equiv="CONTENT-TYPE" content="text/html; charset=utf-8" /><meta name="GENERATOR" content="OpenOffice 4.1.3 (Win32)" /> <style type="text/css"><!-- @page { margin: 0.79in } P { margin-bottom: 0.08in } --> </style> <div><font color="#000000"><font face="Verdana, serif"><font size="2"><b>OB DUTIES:</b></font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2"> </font></font></font></div> <ul> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Provide front desk coverage</font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2">, greet and direct visitors and provide routine information on work unit services, policies and procedures; conduct administrative onboarding of new employees; answer phones, screen calls, respond to inquires or refer callers to appropriate contacts; maintain security and confidentiality.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Schedule meetings and reserve conference rooms</font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2">; schedule appointments and maintain calendars for supervisor and other staff as appropriate.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Draft routine correspondence, standard forms and templates</font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2">; format documents in word processing and presentation software; proofread and ensure proper grammar, spelling and punctuation.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Compile and summarize data and reports from automated systems, databases and spreadsheets.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Maintain, inventory</font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2">, order, and distribute supplies.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Process customer service reqiests; review for completeness and enter data in client information system; maintain program information, equipment, vendor and other files.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Open, sort, and distribute incoming mail and faxes; format, assemble and distribute information packets for internal and external customers.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Initiate repairs of office equipment and maintain record of repairs performed.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Take notes at staff and other meetings</font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2">; transcribe statements and meeting proceedings using digital transcription equipment; ensure transcriptions are complete and accurate.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><a name="_GoBack"></a> <font color="#000000"><font face="Verdana, serif"><font size="2">Perform other duties as assigned.</font></font></font></div> </li> </ul> <div><font color="#000000"><font face="Verdana, serif"><font size="2"><b>EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:</b></font></font></font><font color="#000000"><font face="Verdana, serif"><font size="2"> </font></font></font></div> <ul> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">One year of experience as a receptionist, front desk person, and/or providing general office support is required.  Front desk and receptionist experience is preferred.</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Knowledge of general office principles, practices, methods and standard equipment</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Knowledge of basic bookkeeping and recordkeeping procedures</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Knowledge of and proficiency in fundamental mathematics</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Knowledge of effective business communications including proper English usage, grammar, punctuation, spelling and proofreading</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Communication skills</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Interpersonal skills</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Customer service skills</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Work planning, organizational and time management skills</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in following oral and written instructions and following through on assignments in a timely manner</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in compiling, tabulating, summarizing and presenting data in varying formats</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in maintaining data integrity and accuracy</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in maintaining automated and manual recordkeeping systems and office supply inventories</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in the operation of multiline telephone systems in a high- traffic environment</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in keyboarding and associated safety practices</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in establishing and maintaining effective working relationships</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in working with a variety of individuals from diverse backgrounds</font></font></font></div> </li> <li style="padding: 0; margin: 0;"> <div><font color="#000000"><font face="Verdana, serif"><font size="2">Skill in use of automated information systems, personal computers, word processing, spreadsheet, database management, presentation and similar software applications</font></font></font></div> </li> </ul> <div><font color="#000000" face="Verdana, serif" size="2"><b>Duration: 30 days<br /> Downtown Seattle<br /> Pay: $19.59 per hour</b></font></div> Triplenet Technologies Seattle wa

Administrative Receptionist

Expired Job

Goodwill Seattle