Administrative Project Coordinator - Office Of The Provost

Scheduled Hours

37.5

Position Summary

The Administrative Project Coordinator supports the administrative and programmatic responsibilities for the Office of the Provost, working with the Program Coordinator II on key initiatives under the domain of the Provost's Office. This position supports the Program Coordinator II in administrative role and assumes the initiative to determine needs, work prioritization, and necessary action with direction from the Program Coordinator II. Key responsibilities include: scheduling/reserving space and time on key stakeholder's calendars; support projects, programming, and events; staffing committees; communicate and capacity to work with diverse stakeholders within the team and across the university.

Job Description

Primary Duties and Responsibilities

• Support and assist with University projects that develop in the Office of the Provost. Work with Program Coordinator II on supporting the development, execution and oversight of programming and its activities led by Provosts, Vice Provosts, Office of the Provost Faculty Fellows, and Provost Leadership Team.

• Anticipate and ensure all meeting/program details, confirmations/reservations, venue details, and requirements for all attendees are met. Prioritize projects, track deadlines, and anticipate any challenges. Support program growth and development as necessary.

• Facilitate communication through/to Provost Office leadership, Provost Office team, internal and external guests (when necessary) in regards to details and updates on scheduled programming and activities.

• Maintain budget and track expenditures related to assigned programs/projects, process expenditures, and maintain electronic files current and archive when necessary.

• With a positive attitude and willingness to learn and endorse best practices, foster successful relationships with external vendors, internal leaders, and program participants.

• Perform other duties as assigned.

Preferred Qualifications

• Bachelor's degree.

• Ability to make decisions and judgment calls.

• Ability to work within a budget.

• Ability to design, implement, and oversee complex programs and initiatives.

• Excellent organizational skills and ability to multi-task often under high pressure and deadlines.

• Ability to troubleshoot with little or no involvement from Program Coordinator II.

• Excellent interpersonal skills and ability to work well with students, staff, faculty, administrators and alumni, and other key external constituents and campus visitors.

• Ability to use discretion and maintain confidentiality.

• Ability to communicate well with others, including administrators, faculty, students and other departments.

• Knowledge of and experience with Windows and Microsoft Office. Word processing professional with extensive knowledge of editing marks.

• High level of professionalism and institutional enthusiasm.

• Excellent spelling, grammar and punctuation skills.

• Ability to work independently and handle a variety of projects simultaneously.

• Excellent proofreading skills.

Required Qualifications

• High school diploma or equivalent high school certification.

• Three years of relevant experience.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.