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Administrative Project Coordinator

Expired Job

Kleen Test Products Port Washington , WI 53074

Posted 3 months ago

The Administrative Project Coordinator is responsible for performing clerical duties to ensure efficient operations and excellence in customer service.

The ideal candidate is:

  • Well-organized with the ability to multi-task and work independently, completing tasks with accuracy and attention to detail
  • At ease conveying complex and often sensitive information with a high degree of clarity and discretion
  • Adept working with both technology and people via electronic, telephone, and in-person communications
  • Reliable in attendance and work performance
  • Able to work a flexible schedule during the week (Standard hours are 8 am 5pm, but some meetings/events may require Coordinator to come in early or stay late).
  • Able to effectively maintain a high-level of confidentiality with sensitive information

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Essential Functions:

  • Provides a variety of basic to moderately complex administrative support, which includes but is not limited to reception, schedule planning and coordination, word processing, document distribution and development, and file maintenance. Relieves the department leadership and other staff of administrative details using judgment and discretion to solve office problems, and plan/expedite workflow in the office.
  • Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, meeting room reservations, audio-visual arrangements, and document development.
  • Performs a variety of routine and moderately complex word procession such as creating/drafting correspondence, memos, and documents from rough draft or under verbal instruction. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data.
  • Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed.
  • Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records.
  • Facilitates interdepartmental communication through ability to retain and recall information discussed in meetings.
  • Serves as a back-up for Reception. Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquiries. Solves problems and prioritizes accordingly by interpreting internal policies and procedures.
  • Serve as back-up to Executive Assistant.
  • Completes other assignments of increasing responsibility assisting multiple departments, as growth occurs
  • Maintains and promotes strong work ethics and uphold all Kleen Test Products policies and procedures.

Requirements

  • Requires a High School Diploma. Associates degree is preferred.
  • Requires the ability to read, analyze, and interpret business information, journals, technical procedures, or governmental regulations.
  • Proven ability to maintain confidentiality and discretion with information.
  • Must have excellent communication skills (written and verbal) to write reports and findings and present to all levels of management in a clear and concise manner.
  • Strong project management skills; Excellent multi-tasking skills along with ability to perform well under pressure while maintaining composure and respect for everyone.
  • Exceptional organizational skills, along with strong attention to detail.
  • Excellent customer relationship, management experience and a strong ability to solve complex problems effectively to meet and/or exceed customer expectations.
  • Strong mathematical concepts such as probability and statistical inference as well as the ability to apply such concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Demonstrated excellence in Microsoft Office (Word, Excel, Access, Power Point) and Google suite, experience with Microsoft Project is a plus.

Benefits

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Administrative Project Coordinator

Expired Job

Kleen Test Products