Administrative Project Coordinator I

Posting Number S05933P Position Title Administrative Project Coordinator I Functional Title Administrative Project Coordinator Department Economic Political & Policy Salary Range $47,500 - $50,000 Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 09/09/2024 Posting Close Date Open Until Filled Yes Desired Start Date 10/01/2024 Job Summary

Previous military experience preferred. Coordinates and provides oversight of business and administrative matters of the Military Science Department and Army ROTC program while working under the School of EPPS. This includes assisting with financial planning and management, human resource planning, facilities management, environmental health and safety compliance, and coordination of special events.

Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

• Bachelor's degree in related field.
• Three (3) years of highly responsible and varied office administration or business management experience.
• Previous military experience preferred.

Essential Duties and Responsibilities

Operations

• Provides exceptional customer service skills for the department, answers phones and emails, and provides general program info for student walk-ins.
• Skilled in developing and maintaining good working relationships.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Collects and coordinates Cadet/student academic information
• Prepares and edits class schedules and assigns instructors
• Manages and purchases office supplies and arranges access to classrooms and offices.
• Plans all Military Science events, reserves space, arranges catering, etc.
• Coordinates annual space survey, key, and inventory audits.

Recruitment & Admissions

• Coordinates scheduling and communications for information sessions and outreach.
• Manages communications with prospective students.
• Maintains records, files, and spreadsheets related to recruitment and admissions.
• Oversees the online application for Military Sciences and application processing, addressing questions that arise for candidates and/or recommenders.
• Participate in recruitment events and activities, including information sessions or participating in candidate interviews.

Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information

Work Notice:

Evening and weekend hours and travel may be required.

What We Can Offer

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

Competitive Salary

Tuition Benefits

Internal Training

Medical insurance - including 100% paid employee medical coverage for full-time employees

Dental Insurance

Vision Insurance

Long and short-term disability

Retirement Plan Options

Paid time off

Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us

UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Special Instructions Summary Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.