Administrative Programs Manager I/Ii

Job Posting Title

Administrative Programs Manager I/II

Agency

400 OFFICE OF JUVENILE AFFAIRS

Supervisory Organization

Office of Juvenile Affairs-Central Oklahoma Juvenile Cente-

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Administrative Programs Manager I/II $23.257914

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial for executive level positions, or other comparable managerial responsibilities. Positions in this job family differ from the Programs Manager job family as they do not supervise staff.

Position - Administrative Program Officer II (APO II) can be underfilled as APO I

Typical Functions

• Plans, organizes, directs/manages a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.

• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.

• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.

• Provides direction to staff in planning, promoting, and implementing programs in accordance with agency policies and goals.

• Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.

• Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.

• Drafts policies and procedures and develops contract or grant proposals.

• Reviews proposed legislation and recommends changes; may act as legislative liaison.

Level Descriptor

At this level employees are assigned responsibilities, which are small in size or scope involving the direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs.

Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.

Education and Experience

Education and Experience requirements at this level consist of a bachelor's degree and two years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.

Additional Job Description

• Investigate Staff Caretaker Conduct Reviews in the allotted time frame within the facility by interviewing, reviewing video and creating investigatory reports.

• Investigate Juvenile major rule violations within the allotted time frame within the facility and complete the investigation without unreasonable delay.

• Track volume and timeliness of investigations and issue monthly reports, Identify any outstanding monthly issues

• Plan, organize and/or direct the systematic review of required documentation within the Records department.

• Ensure all systems comply with agency policies and procedures.

• Plan, develop and conduct trainings as required.

• Assist with drafting policies and procedures as required.

• Assist with Disciplinary Hearings in the absence of the Disciplinary Hearing Officer.

• Provide services as needed within the Records department.

• Other duties as required

Special Requirements

Must be able to pass background check.

A trial period of 12 months will be required.

Please call the Service Desk at 405-521-2444 if you have issues with accessing your Workday account.

For additional information/questions regarding the job posting, benefits and additional career opportunities, please contact Sheryl Liepins at 405.620.6495 or sheryl.liepins@oja.ok.gov

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.