Administrative Program Support, Office For Urace

University Of Tennessee Chattanooga , TN 37402

Posted 2 months ago

Administrative Program Support (Administrative Program Support 1 - MR06)

Office for URaCE

University of Tennessee at Chattanooga

This position provides administrative support to the Office for Undergraduate Research and Creative Endeavor (URaCE).

Duties and Responsibilities:

URaCE Administrative

  • Provides administrative support for unit-sponsored programs including fall and spring research conferences, research work-study program, summer research programs, workshops, and other unit programs and initiatives

  • Responsible for managing data related to programs, events, initiatives

Director & Program Administrator Support

  • Schedules meetings and assists with events

  • Prepares meeting materials and provides administrative support for scheduled meetings as necessary

  • Assists with arranging the director's travel and maintains the director's calendar

  • Provides administrative support for recruiting events: orientation, fairs, workshops, and conferences

  • Assists with unit-sponsored events and recruitment

  • Organizes and maintains two shared mailboxes

Accounting

  • Assists with maintaining and reconciling department expenses, revenue, and restricted accounts

  • Assists with reconciling credit card receivables and processing deposits for department programs

  • Prepares and processes travel authorizations, travel reimbursements, purchase requisitions, and inter-department transfers

  • Processes monthly/bi-weekly payrolls, additional pays, and tracks all department invoices

  • Assists with reconciling monthly budget statements, ledgers, and expenditures in a timely manner, following UTC accounting policies and procedures

  • Assists with monitoring, paying, and tracking all department invoices

  • Monitors UT record-keeping policies and manages file archiving or disposition for payroll files and general operational files

  • Assists with managing and processing travel authorizations, travel advances, travel reimbursements and expense reports

  • Assists with managing and processing department payroll in IRIS system in a timely manner following policies and procedures

The ideal candidate will possess the following:

  • Superior customer service

  • Excellent oral and written communication skills

  • Self-motivated to perform job duties in an accurate and timely manner

  • Ability to manage a significant volume of transactions and multi-task

  • Ability to work under pressure and to meet non-negotiable deadlines

  • Ability to influence and build work relationships among a diverse workforce at all levels

  • Independent judgment with strong organizational skills, planning, problem solving, and project management

  • Excellent, demonstrable computer skills in word processing, spreadsheets, presentations, and database programs

  • High proficiency with MS Office programs including Word, Excel, PowerPoint, and Internet Explorer

  • Advanced knowledge in Banner, Taleo, Sharepoint, and IRIS

  • Advanced computer skills, data analysis, and event planning experience

Review of applications will begin August 10, 2022 and continue until the position is filled. Applications received by this date will receive priority consideration.

Minimum qualifications: Typically requires a high school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience.

Preferred qualifications: Bachelor's degree; three years of experience in accounting or office administration; and experience in academic, non-profit, or higher education are preferred.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.


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Administrative Program Support, Office For Urace

University Of Tennessee